Changing a contractor to W2 employee

Hi there, JPLynchRN. 

Thank you for reaching out to the Community. I suggest reaching out to our TSheets support team, one of the agents can pull up your account and help you set up the ADP RUN ID for your new employee.

You can refer to this article on reaching out to our Tsheet team: Contact TSheets.  

Additionally, you may want to check out these articles about TSheets and ADP RUN integration:  

• Integrate TSheets and ADP RUN. 
• Import from and export to ADP RUN with TSheets. 
• Set up and use the TSheets + ADP Run Chrome extension. 

Please let me know how it goes, I want to ensure everything has been taking care of. Stay safe!

I have an similar problem I'm changing a W2 employee to contractor 1099. I have an Online Payroll account through Bank of America. I don't know how to make this change for this year.  

Thanks for joining us here, @Jwoods687.

You'll want to add your employee as a contractor so you can generate a 1099 form. In QuickBooks, you're not allowed to enter the same employee or contractor's profile; you can just add a period at the end of your contractor's name to make it unique.

To add a contractor's profile:

1. Go to the Payroll tab, then select Contractors.
2. Tap the Add a contractor button.
3. Enter the contractor's information, and make sure to add a dot or period at the end of the name.
4. Click Add contractor.

Please check out this article for more information about: Create and file 1099s using QuickBooks Online.

If you need help with other tasks in QBO, just browse this link to go to our general payroll topics with articles. 

Let me know if you still have questions or concerns with employees or contractors. I'll be around to help. Take care and have a good one.

I have a contractor that is transitioning to a W2 employee. Is it possible to convert the same contractor profile to employee? Do I have to create a new profile as an employee? If so, can I use the same email address to invite the employee to Workforce? Presently it is saying user ID already exist. 

I'll help you out with this, abhanna.

Yes, you're correct. We need to create a new profile for your employee since converting your contractor's profile to an employee is unavailable. No worries, we can still use the same email address to invite your employee to Workforce. 
 

The system will prompt an error saying a User ID already exist because this was used or set up already in your book. To accomplish this process, we need to deactivate or delete the contractor's profile first.

1. Go to the Payroll menu.
2. Select Contractors.
3. Click the contractor's name you want to deactivate.
4. Click the Active drop-down arrow and select Mark as inactive.
   

Then, invite your employee to QuickBooks Workforce. This portal lets your employee add or change some personal info, like their name, address, bank account, and tax info. Here's how:

1. Go to Payroll and select Employees.
2. Select Invite to Workforce.
   
3. Check the box next to the name of the employee you want to invite and enter his/her email addresse.
4. When finished, select Send invitations.

Your employee will receive an email to accept the invite. Afterward, I'd suggest checking these articles to get more details on when to submit your W-2 form and things to do before submitting it: File your W-2 forms. 

Here are a few articles for you for additional details.

• Fix an incorrect W-2 and W-3.
• Get answers to your W-2 questions.

Feel free to post your QuickBooks payroll concerns in this thread. I'm always around to help you update your employee details and anything related to QuickBooks. Stay safe always.