How to enter vacation days for past days in Quickbooks Time?

Hello there, @mkillion1.

I'll help you enter vacation days for your employees to be paid using QuickBooks Time. You can manually set a date and a number of hours for the paid time off that you want to add.

Here's how:

1. From the left menu, go to Time off.
2. Choose the employee's name in the Select Team Members page.
3. Click Continue.
4. Under the CODE section, select Paid Time Off.
5. Add the number of hours.
6. Hit Save.

Additionally, here are some articles that you can read through to help you manage your reports seamlessly in QuickBooks Desktop:

• Understand reports
• Customize reports in QuickBooks Desktop

Don't hesitate to comment below if you have questions about employee's vacation days. I'm always here to help. Have a great day. 

Hi, thanks for your reply, but this still does not allow me to enter vacation requests for days that have already PASSED which is the main issue I stated in my original post. This only allows me to enter vacation time for today and future days. 

Thanks for returning to this thread, @mkillion. Let me help you unlock the pay period, so you can apply a time off code for a past date in QuickBooks Time (QB Time).

If time off hours are for a past date, a timesheet is generated immediately, as long as the pay period isn't locked or hasn't been exported. If so, the admin needs to unlock or unapprove it, so the time off can be added. 

To do that:

1. In QB Time, go to the QuickBooks dropdown and select Unlock Exported Time.
2. Choose a Start Date and an End Date.
3. Click All Employees and choose the employee/s you want to unlock time.
4. Review the timesheets, then Unlock Timesheets.
5. Select Confirm Unlock.

For more details, please see this article: Unlock QuickBooks Time timesheets.

Once done, refer to the steps provided by my colleague above to add the time off code. 

Moreover, you can run several reports in QB Time to get the timesheet data you need to operate your business. 

Feel free to reach out to us whenever you need additional assistance with setting up time off codes for your employees. We're always available to assist you further. Stay safe, and have a great rest of the day.