how to close multiple open purchase orders at once quickbooks desktop

rbogere · ‎August 23, 2023

I want to clean my quickbooks company file.

I have a lot of open purchase orders and i would like to close all of them at once.

is there a way this can be done without closing one by one

Thank you

Bryan_M · ‎August 24, 2023

Thanks for a swift reply, @rbogere. We know how important for you to close multiple purchase orders at once. This time, allow us to share some valuable info.

The QuickBooks Premier Accountant Edition 2018 doesn't have the ability to close multiple purchase orders at once. This feature is only available to those newly released versions that aren't available in your region. What we can do right now is to manually close each purchase order to clear it.

If you want to learn more about the Accounts Payable workflow since purchase orders are part of it, you can click this article: Accounts Payable workflows in QuickBooks Desktop.

For additional questions, don't hesitate to come back here. We'll be happy to lend a hand. Keep safe.

View solution in original post

Fiat Lux - ASIA · ‎August 24, 2023

You can use a 3d party tool as a workaround.

View solution in original post

Tori B · ‎August 23, 2023

Hey there, @rbogere.

Thanks for reaching out to the QuickBooks Community.

I'm happy to lend a hand with closing multiple open purchase orders at once. All you'll need to do is follow the steps I've included below.

Click on the Vendors menu at the top of the screen.
Choose Bill Tracker.
In the Type section, choose Purchase Order. Then, select Open as the status.
Choose all purchase orders you wish to close at once.
From the bottom of the screen, click on Batch Actions, then tap on Close Purchase Orders.

That should do the trick. Please let me know if there is anything else I can assist you with. Have a good one!

rbogere · ‎August 24, 2023

Hello Tori B,

thank you for your support. i have noted that my quickbooks doesn't have the Bill tracker as show in the screenshot attached.

Thank you so much

Kurt_M · ‎August 24, 2023

We appreciate you getting back here in the thread, @rbogere.

We aim to provide the most accurate resolution to help sort out your concern as soon as possible. That said, we'd like to ask more details about your query. Can we ask what version of QuickBooks Desktop you're using? Also, in what region you're using it? This way, we can give you the best possible troubleshooting so you can utilize the Bill Tracker option.

The Community space is open and ready to help you anytime if you need assistance accomplishing tasks inside the program or have any additional QuickBooks-related queries. Please don't hesitate to comment below. We've got you covered. Take care, and have a nice day!

rbogere · ‎August 24, 2023

Hello KurtKyle_M,

Thank you for the continued support,

we're running QuickBooks Premier: Accountant Edition 2018.

Region: Africa, Uganda

Thank you so much

Fiat Lux - ASIA · ‎August 24, 2023

@rbogere

You are using QB Desktop UK version, correct?

rbogere · ‎August 24, 2023

Yes please. UK Version

Thank you

Bryan_M · ‎August 24, 2023

Thanks for a swift reply, @rbogere. We know how important for you to close multiple purchase orders at once. This time, allow us to share some valuable info.

The QuickBooks Premier Accountant Edition 2018 doesn't have the ability to close multiple purchase orders at once. This feature is only available to those newly released versions that aren't available in your region. What we can do right now is to manually close each purchase order to clear it.

If you want to learn more about the Accounts Payable workflow since purchase orders are part of it, you can click this article: Accounts Payable workflows in QuickBooks Desktop.

For additional questions, don't hesitate to come back here. We'll be happy to lend a hand. Keep safe.

rbogere · ‎August 24, 2023

ooooh this is too bad for me.

anyways thanks so much for the support

Regards to you all for the support.

Fiat Lux - ASIA · ‎August 24, 2023

You can use a 3d party tool as a workaround.

Topics

Training

Community

Resources

how to close multiple open purchase orders at once quickbooks desktop