I'm here to help you correct these transactions without delay.
To clarify, did you record one bill payment in QuickBooks, which was cashed individually and downloaded as separate transactions? If that's the case, then we'll need to delete and recreate the lump sum payment, so we can match it to your downloaded transactions. The steps below will you through that process:
To delete the payment
Click Expenses in the left navigation menu.
In the Expenses tab, find the BillPayment, then click the drop-down arrow under the Action column.
To record individual bill payments
Click the Plus (+) icon, then select Pay Bills.
Enter the correct Payment account and Paymentdate.
Select the bill that needs to be paid.
- Make sure to just select only one of them.
Click Save and close, then repeat these steps for the rest of the bills.
We're almost done. Now, we just need to match these transactions to each other, here's how:
Click Banking in the left navigation menu.
Select the downloaded transaction, then Find match.
- However, if QuickBooks automatically found the match for you, then just click the Match link under the Action column.
Change the From and To dates if necessary.
Select the Bill, then Save. Repeat these steps for the rest of them.
I'm also including these detailed guides, for more insight about these processes:
6 Bills were entered, paid and cashed individually. They should have been entered as a split transaction. How do I go back and correct? Thank you
Thank you for responding to my question so quickly. I probably wasn't very clear on what happened. 6 employees were give bonus checks cut from our office, unfortunately payroll sent the corresponding taxes withheld, amount after taxes etc. after the fact. How would I match the 6 checks entered from the office with the corresponding payroll register?
Let me help you match your transactions and correct your records.
There are two possible scenarios that I can think of.
To clarify, did you manually cut a check but didn't record it in the payroll section? If so, what you can do is run your payroll that corresponds to the checks that you've given to your employees.
After doing so, you can manually Find match those check amounts on the Banking page.
However, if you've recorded both payroll and manual checks, I suggest deleting the manual checks. Then, let's keep the payroll checks because they accurately track wages and taxes related to the employees' pay.
On the left panel, click on Expenses.
Find the manual checks you've created.
Under the Action column drop-down, click on Delete.