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officemanager11
Level 1

A check meant to pay an invoice was deposited regularly. How can I fix this?

 
Solved
Best answer October 20, 2020

Best Answers
LieraMarie_A
QuickBooks Team

A check meant to pay an invoice was deposited regularly. How can I fix this?

Don't sweat it, @officemanager11. The instructions below will help you get that deposit attached as an invoice payment without a moment's delay.

 

Doing this ensures accurate records and helps avoid errors when you reconcile your accounts later on. To link them, we'll have to debit the Accounts Receivable account in the check transaction. This way, we can apply or link it with the open invoice.

 

Here's how:

  1. From the left menu, select Accounting.
  2. Select Chart of Accounts under the Toolbar.
  3. Find the account you deposited the payment to, then select View Register.
  4. Locate and choose the correct deposit, select Edit.
    Capture.JPG
  5. On the Bank Deposit screen, scroll down to Add funds to this deposit, then find the fund you need to edit.
  6. In the Received From column, search and choose the appropriate Customer name.
  7. In the Account column, search and select Account's Receivable.
    Capture.JPG
  8.  Select Save and Close.

 

Then, let's apply the deposit entry as an invoice payment.

  1. Select + New.
  2. Under Customers, select Receive Payment.
  3. Select the Customer's name. You should now see all open customer invoices and outstanding credits.
  4. Add the Payment date.
  5. Under Outstanding Transactions, select the invoice you need to mark as paid.
  6. Under Credits, select the deposit entry.
    Capture.JPG
  7.  Select Save and Close.

 

Once done, you're invoice will be marked as PAID.
Capture.JPG

 

For your reference, check out this article: How to Link a Deposit to an Invoice.

 

Here's an article that will help you track all the invoices that are due on a particular day or date range: Report of invoices that are due on a specific day.

 

You're always welcome to visit us and post your concerns here if you need more help in managing your invoices. We'll take care of you.

View solution in original post

1 Comment 1
LieraMarie_A
QuickBooks Team

A check meant to pay an invoice was deposited regularly. How can I fix this?

Don't sweat it, @officemanager11. The instructions below will help you get that deposit attached as an invoice payment without a moment's delay.

 

Doing this ensures accurate records and helps avoid errors when you reconcile your accounts later on. To link them, we'll have to debit the Accounts Receivable account in the check transaction. This way, we can apply or link it with the open invoice.

 

Here's how:

  1. From the left menu, select Accounting.
  2. Select Chart of Accounts under the Toolbar.
  3. Find the account you deposited the payment to, then select View Register.
  4. Locate and choose the correct deposit, select Edit.
    Capture.JPG
  5. On the Bank Deposit screen, scroll down to Add funds to this deposit, then find the fund you need to edit.
  6. In the Received From column, search and choose the appropriate Customer name.
  7. In the Account column, search and select Account's Receivable.
    Capture.JPG
  8.  Select Save and Close.

 

Then, let's apply the deposit entry as an invoice payment.

  1. Select + New.
  2. Under Customers, select Receive Payment.
  3. Select the Customer's name. You should now see all open customer invoices and outstanding credits.
  4. Add the Payment date.
  5. Under Outstanding Transactions, select the invoice you need to mark as paid.
  6. Under Credits, select the deposit entry.
    Capture.JPG
  7.  Select Save and Close.

 

Once done, you're invoice will be marked as PAID.
Capture.JPG

 

For your reference, check out this article: How to Link a Deposit to an Invoice.

 

Here's an article that will help you track all the invoices that are due on a particular day or date range: Report of invoices that are due on a specific day.

 

You're always welcome to visit us and post your concerns here if you need more help in managing your invoices. We'll take care of you.

View solution in original post

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