accounts receivible

Nice to meet you, @bandit1. I'd be happy to tell you about what happen to your Account Receivable (A/R) balances and will help you resolve it.

 In QuickBooks Desktop for Windows, you can use  either accrual or cash basis method. Both of them can give impacts on your Balance Sheet depending on how you set them as preferences on your report.

Accrual basis report shows income regardless of whether your customers have paid your invoices and expenses regardless of whether you have paid all your bills. However, cash basis report only shows income if you have received cash and expenses if you have paid cash.

If you're referring to accrual basis Balance Sheet, then that balances are ideally from the total amount of the unpaid invoices.

To verify, you can run Open Invoices report.

Here's how:
 

1. Go to Reports menu, then select Customers & Receivables.
2. Choose Open Invoices.
3. From the Date drop-down arrow and select the correct date.
4. You can Customize, Advanced and then select As of Report Date.
5. Then the total amount should be the same as total you have in your cash basis Balance Sheet.
    

If you have Account Receivable balances on the cash basis, you can check out this article for more insights: Resolve AR and AP balances on the cash basis Balance Sheet

This article includes the possible root cause of the balances and a steps on how you can fix it.

Ping me a reply if you need anything else and I'll be happy to assist you. Stay safe and hydrated!

unless I'm missing some thing that does not explain the posting issue. I do about 300,000.00 a year my acc.rec on the balance sheet shows 856,942.00. It is cash basis

Thank you for getting back to us, bandit1.

I'd like to share some insights about the cash basis accounting in QuickBooks Desktop.

The cash basis balance sheet includes three parts: assets, liabilities, and equity. Ideally, balance sheet in this method doesn't track or record accounts payable, or accounts receivable. That's why, your balance sheet shouldn't show Accounts Receivable (A/R) or Accounts Payable (A/P) balances because these accounts track open (unpaid) invoices and unpaid bills.

I'd recommend consulting an accountant for advice and to understand how each method works so you can choose the best bookkeeping practices for your business.

I've added this link to give you an overview about the difference between cash and accrual accounting.

You're always welcome to post your other concerns in the Community or leave a comment if you still need assistance. We're always here to help. Have a good one!

again unless i'M missing some thing that doesn't address my problem, why are the numbers so far off and why are they posting wrong

Thanks for coming back, @bandit1.

It could be that a certain transaction has been deleted that are already been cleared and reconciled. 

I'd recomment reviewing all the transactions thoroughly. If you accidentally deleted a reconciled transaction, you can manually change its status on the register.

Here's how:

1. Go to the Accounting menu. Then select Chart of Accounts.
2. Find the account and select View register. 
3. Select the transaction you want to reconcile.
4. Review the check column. Select the box and keep clicking it until the box shows R.
5. Select Save. Then close your register.

I'd also recommend consulting your accountant for advice to ensure you're on the right track. 

Feel free to post again if you have additional concerns. I'm always here to guide you more.