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Level 1

Adding charge account to vendor

Im trying to setup quickbooks for my mechanic business, and trying to figure out how to set up the invoices to show they are billed into a charge account through my vendors instead of it coming out of "checking" or "credit card" but i cant figure out how to get an expense account setup for "Oreilly" and other venders that i pay on the 20th of the month after Ive done the charges.  i want to be able to look at "Oreilly" in my ledger and compare it to the statement from "Oreilly" then show the payment made on the account from checking to clear out the invoices added to "Oreilly"

1 Comment
QuickBooks Team

Adding charge account to vendor

Hi there, @JesseJames.


Thank you for reaching out to us here on the Community page. I can share with you some steps on how to achieve this in QuickBooks Online.


In this case, you can make an expenses billable to a customer or job so you can link those billable transactions to your customer's invoice. Please keep in mind that this feature is only available in QuickBooks Online Plus and Advanced.


To get started, turn on the billable expense tracking from the Account and Settings:


  1. Select Account and settings from the Gear icon.
  2. Go to the Expenses tab.
  3. Click on the pencil icon from the Bills and expense section.
  4. Turn on the following:
    • Show Items table on expense and purchase forms
    • Track expenses and items by customer
    • Make expenses and items billable


  5. Select Save.

To bill a customer for an expense:


  1. Select the transaction (Bill, Expense, or Check) you want to create from the (+) New icon.
  2. Fill in the necessary details.
  3. Enter the description and amount of the expense, then select the Billable checkbox.
  4. In the Customer column, select the customer you want to bill for this expense.
  5. (Optional) Enter or make sure the markup % is correct, then select the Tax checkbox or choose a tax agency if you want to charge tax.
  6. Tap on the Save and close button.

After that, you're now ready to link the billable expense to your customer's invoice.


Here's how:


  1. Tap on the (+New icon, then choose Invoice.
  2. In the Customer dropdown menu, select the customer you created a billable expense for. This opens the Add to invoice window.
  3. Select Add on the billable expense you want to charge to your customer.
  4. Hit Save and close.

For additional guides, while managing your income and expenses, you can as well read the topics from this link.


Keep me posted if you have any other questions by adding a comment below. I'm always here to help. Have a good day!

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