Adding Classes to Existing Accounts on Quickbooks Online

Let's make sure that transactions will be added to a specific class, @Windstar.

I appreciate you for deciding to upgrade your subscription to QuickBooks Online Plus. Before we can set up and assign classes. Let’s turn on this feature to enable this to your account. You can follow the steps below:

1. Go to the Gear icon.
2. Under Your Company, select Account and settings.
3. Choose the Advanced tab.
4. Then from the Categories, turn on the Track classes.
5. You’ll want to be notified when a transaction isn’t assigned to a class by ticking the box.

I’d recommend you to check out this article to know more about class tracking: Get started with class tracking in QuickBooks Online

That should let you assign classes to existing transactions. If you need further assistance you can always drop by this forum. Have a great day

Thank you for your response. To clarify my question, I'd like to assign classes to existing ledger accounts. Is that possible?

Hello, Windstar.

Thanks for getting back to us with the clarifications. I'd like to clear things up and share more details about how classes work and how you can use them in QuickBooks. 

Just to elaborate more on how classes work, we can only assign classes to transactions in QuickBooks Online. We're unable to assign them to existing ledger accounts. 

We can assign classes as you enter your transactions (either an invoice, check, etc..) in the meantime. Then, run the Profit & Loss by Class report to see the transaction data by class. 

Go to the Reports menu, then search for Profit & Loss by Class in the search box. 

Though, it would be a good thing to have if there's a way to assign classes per account. We can send feedback to our developers regarding this idea. 

We can click on the Gear icon, then select Feedback. 

Our developers will review your input and consider it for future improvements in QuickBooks Online. 

As for the employees, we can assign classes to each individual employees. We would simply need to enable the Class Tracking feature in the Payroll settings (payroll has a separate class tracking settings). 

Here's how to do it: 

1. Click the Gear icon, then select Payroll settings.
2. Scroll down to Accounting and click the Pencil icon.
3. Go to the Class Tracking section, then click the Pencil icon.
4. Select I use different classes for different employees, then start assigning your classes. 
5. Once done, click Continue. 

I'll also add these articles to help you manage your classes: 

• Turn on class tracking in QuickBooks Online
• Create and manage classes in QuickBooks Online

We can also run payroll reports to help you see your employees' current data. If you need help on what reports you can use, check out this article: Run payroll reports.

Should you have any other questions about the Class Tracking feature, let me know and I'll gladly share some details with you. Need to record your entries or want to manage your data? Add the details to your reply and I'll see what I can do. 

Hoping to see you again soon.