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Best answer May 21, 2025
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Thank you for adding a screenshot and elaborating on your concern to get me on the same page, jrmama42. Yes, you can edit the income account of the sales items and apply it retroactively.
The categories shown when matching transactions are the ones selected during the setup. Meanwhile, the Budget report displays amounts by account. For instance, if you choose Sales under the Income account when creating the items, they will automatically show as Matched to: Sales in the Bank transactions page and recorded as Sales on the Budget report.
Moreover, let's change the Income account to assign a specific one and update past transactions using the same item. Please know this is only applicable for service and non-inventory items. However, you need to edit inventory items manually because it will affect other accounts.
To proceed, follow the steps below:
- Go to the Sales menu on the left panel.
- Navigate to the Products and Services page to locate the item.
- Select the item to open the Product/Service information window, then scroll down to change the account under the Income account dropdown field.
- Click Save and close.
- Select the Also update this account in historical transactions checkbox.
Here are some snippets of how it will look on the Budget report after the modification:
Additionally, check out this article for complete details when changing the income account for inventory items: Change the account for a product or service item.
Furthermore, consider uploading a budget using an Excel template by following the instructions on this material: Create budgets.
Bookmark this reference to tailor reports according to your need: Customize reports in QuickBooks Online.
Lastly, you can seek assistance from QuickBooks Live Expert Assisted to receive appropriate guidance on monitoring sales entries and expenditures.
You can always leave a comment for follow-up questions about the budget or items. Helping you transition the duties to your new member seamlessly is our pleasure.
Thank you for adding a screenshot and elaborating on your concern to get me on the same page, jrmama42. Yes, you can edit the income account of the sales items and apply it retroactively.
The categories shown when matching transactions are the ones selected during the setup. Meanwhile, the Budget report displays amounts by account. For instance, if you choose Sales under the Income account when creating the items, they will automatically show as Matched to: Sales in the Bank transactions page and recorded as Sales on the Budget report.
Moreover, let's change the Income account to assign a specific one and update past transactions using the same item. Please know this is only applicable for service and non-inventory items. However, you need to edit inventory items manually because it will affect other accounts.
To proceed, follow the steps below:
- Go to the Sales menu on the left panel.
- Navigate to the Products and Services page to locate the item.
- Select the item to open the Product/Service information window, then scroll down to change the account under the Income account dropdown field.
- Click Save and close.
- Select the Also update this account in historical transactions checkbox.
Here are some snippets of how it will look on the Budget report after the modification:
Additionally, check out this article for complete details when changing the income account for inventory items: Change the account for a product or service item.
Furthermore, consider uploading a budget using an Excel template by following the instructions on this material: Create budgets.
Bookmark this reference to tailor reports according to your need: Customize reports in QuickBooks Online.
Lastly, you can seek assistance from QuickBooks Live Expert Assisted to receive appropriate guidance on monitoring sales entries and expenditures.
You can always leave a comment for follow-up questions about the budget or items. Helping you transition the duties to your new member seamlessly is our pleasure.
