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joecorner
Level 1

Assigning work done to a class

im trying to assign work i do to a class  

 

my tenants pay a common area maintenance charge. Say it’s 300 a month. 100 of that is for gutter cleaning and roof cleaning. 

 

i want to record the 100 dollars going towards roof cleaning. 

 

what would be the best way to do that?

2 Comments 2
AccountantDave
Level 4

Assigning work done to a class

We would create an Item called Roof Cleaning and select the revenue account for it to point to. You may have a single revenue account called services or maybe you get more granular and have one called C.A.M.. When creating the invoice, select item Roof Cleaning, enter a description (or set a default description when creating the item) and assign a class if desired. We don't specify classes on our very long list of products but that's just our practice. When you want to see sales by item type, just run a sales detail report. 

Bryan_M
QuickBooks Team

Assigning work done to a class

Welcome to the Community space, @joecorner.

 

Let me help you record the 100 dollars going to roof cleaning.

 

I agree with what @AccountantDave suggested. To add a product item namely Roof Cleaning in the Products & Services. Aside from the Gutter and Roof Cleaning item

 

Here's how:

 

  1. Click the Lists tab.
  2. Tap the Item tab below, then choose New.
  3. Select the Service in the Type section.
  4. Enter Roof Cleaning in the Item Name/Number. 
  5. You can put a Description on it. Then, select an income account in the Account tab.
  6. Once done, click OK.

 

After that, create an invoice. Then, look for the Roof Cleaning item and enter the Amount 100. You can refer to this article for detailed steps: Create an invoice in QuickBooks Desktop.

 

You might want to modify your sales forms. Feel free to read this article: Use and customize form templates.

 

Leave a reply button below if you have additional questions about managing your invoice transactions. I'll be willing to lend a hand. Keep safe and have a good one.

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