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Experienced Member

Bills and expenses Question

am new to quickbooks and was going through Accounts and Settings when i stumbled onto Bills and Expenses. does this mean, you can't log bills and expenses for the account? isn't bills and expenses part of accounting or is this some type of feature? some guidance appreciated.
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Best answer 02-27-2019

Accepted Solutions
ProAdvisor

Re: Bills and expenses Question

@realtomatoes 

 

In the Simple Start plan, you can enter Expense (and Check). Expense refers to recording transactions directly paid by either bank or credit card. (Create "+" sign on top > Vendors > Expense). Note: You will see kinds of side arrows, it means you don't have those features in your plan.

 

What's missing in Simple Start is to manage Bill, among other features. Bill means you can enter Vendor Bill with payment terms and will create Account Payable. If you need to enter Vendor Bill (A/P), you will need to upgrade to Essentials and Plus.

 

What's missing in the Essentials plan is able to make expense transactions billable to customers. Or inventory tracking with items. For that, you will need a Plus plan.

 

Hope this helps!

4 Comments
QuickBooks Team

Re: Bills and expenses Question

It looks like you're using QuickBooks Online Simple Start, Realtomatoes.

 

This version is unable to manage bills. Creating this type of transaction is available to QuickBooks Online Essentials and Plus only. 

 

You can check the comparison of our Online plans: https://quickbooks.intuit.com/pricing/.

 

If you have more questions, just drop a comment below. 

 

Experienced Member

Re: Bills and expenses Question

what i wanted to understand was if i cannot log expenses, can't i? what specific functionality am i missing here? i mean, does it mean i cannot make expense entries? or bill entries to my book? i am clearly not an accounting person, more IT than accounting but the comparison table showing the difference between the subscription types don't specifically say what those features are for hence me asking what am i missing here? i mean, am i not supposed to be able to log my expenses like bills and others in an accounting software?
QuickBooks Team

Re: Bills and expenses Question

Hello there again, Realtomatoes.

 

QuickBooks Online doesn't require you to be an accounting person nor an IT expert. You don't have to worry, we're here to make sure all your questions and concerns are taken care of. 

 

Going back to your concern, you can still enter your expenses. You will either create checks or expense transactions. Since you're not able to create any bills in the Simple Start version, you may want to create the checks or expenses once you've paid your vendor already. 

 

Here's how to create a check or expense:

  1. Click the Plus sign (+) icon.
  2. Choose Check or Expense.
  3. Fill in the necessary fields.
  4. Click Save and close or Save and new

We're here if you need something else. Just leave a comment below and we'll get back to you as soon as we can. 

ProAdvisor

Re: Bills and expenses Question

@realtomatoes 

 

In the Simple Start plan, you can enter Expense (and Check). Expense refers to recording transactions directly paid by either bank or credit card. (Create "+" sign on top > Vendors > Expense). Note: You will see kinds of side arrows, it means you don't have those features in your plan.

 

What's missing in Simple Start is to manage Bill, among other features. Bill means you can enter Vendor Bill with payment terms and will create Account Payable. If you need to enter Vendor Bill (A/P), you will need to upgrade to Essentials and Plus.

 

What's missing in the Essentials plan is able to make expense transactions billable to customers. Or inventory tracking with items. For that, you will need a Plus plan.

 

Hope this helps!