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dennishouse
Level 2

Can you set up recurring split expense on a semi-monthly interval with variable amounts?

Hello everyone.  I am new to QBO (and QB in general) and am interested in creating a recurring expense for my home mortgage and my paycheck.  Right now I have to hand enter in the information and for these items there are splits.  The mortgage isn't too bad, but my paycheck has 8-10 splits so it is a lot to enter in.

 

My mortgage total payment is the same, but the principal and interest change each payment that I want to track.  Is there a way to set up QBO so that when these are due/I get them there is already a format that I can go in and change the numbers then post to QBO and I don't have to enter in all the splits each time?  Maybe I could use the bill section?

 

The other fun fact is that I get paid semi-monthly so if there is a trick to this when setting these things up for my paystub that would be really helpful.

 

Also I see that you can copy transactions, but it seems to not be available for transactions that have splits so this option is out.  Bummer.

 

 

Thanks for any help you can provide

-S 

3 Comments 3
JoesemM
Moderator

Can you set up recurring split expense on a semi-monthly interval with variable amounts?

Thanks for joining the Community space, @dennishouse.

 

Yes, you're right. You can use the bill section for your home mortgage and paycheck in QuickBooks. From there, you can change numbers and post it with QuickBooks.

 

Here's how:

 

  1.  Click the + New button on the left, then choose Vendors,
  2. Enter a VendorBill & Due datesAccount detailsDescription, and Amount as necessary.
  3. Once finished, select Save and close in the bottom-right corner.

 

For complete instructions, see this article: Enter and manage bills and bill payments in QuickBooks Online.

 

I can see how this feature would be helpful when managing your paystubs and transactions that have split. That said, I'd recommend sending feedback directly to our product developers so they can review it. 

 

Here's how to send your suggestions:

 

  1. Select the Gear icon at the top, then click Feedback.
  2. Enter your comments or product suggestions. Then, select Next to submit feedback.

 

QBO is a program that’s constantly evolving based largely on request provided by users. Moreover, you can track feature requests through our QuickBooks Online Feature Requests website.

 

I'll also add an article you can refer to for future use if you want to make a recurring bill: How to set up a recurring bill in QuickBooks Online.

 

I'm only a post away if you need more help completing your other tasks in QuickBooks. It's always my pleasure to help you out.

dennishouse
Level 2

Can you set up recurring split expense on a semi-monthly interval with variable amounts?

Thanks Joesem M for the reply.  I see the bill section and understand that it can be used for my mortgage, but I think you are also mentioning that it can be used for my paystubs as well.  Is this correct?  How would my company that pays me be a vendor?

Bryan_M
QuickBooks Team

Can you set up recurring split expense on a semi-monthly interval with variable amounts?

Thank you for your prompt reply, @dennishouse.

 

It's good to hear that my colleague was able to provide you with helpful information. I'll be more than happy to help you as well in adding your company as a vendor. 

 

Beforehand, let me share information about the sections in QuickBooks Online Accountant (QBOA) where you can find your bill payment stubs and paystubs.

 

These items have designated tabs, the bill section will only display the bills of your company. While paystubs for payroll checks can only be accessed in the payroll menu. 

 

 

You can read through this link to learn more about how to create and run payroll for your paycheck.

 

Regarding your second question, I'll provide you with the steps on how to add your company as a vendor.

 

Here's how:
 

  1. On the left panel of your account click the Expenses tab.
  2. Select Vendors.
  3. Click the New vendor tab.
  4. Enter your Company name and fill in the necessary information.
  5. Click Save.

 

 

 

Once done, review the Vendors section to confirm if your company has been added.

 

You may want to learn how to manage vendors, you can click this link: How to add and manage vendors in QuickBooks Online.

 

Don't hesitate to reach us back or leave a reply if you need further assistance with adding vendors and managing paychecks. I'll help you anytime. Keep safe!

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