Classification systems: classes, tags, jobs, projects, or other? Best use for non profit department & event costs

Colton Accounting · ‎July 31, 2022

So I’ve accepted a request to assist a new non profit with setting up and maintaining their books with QBO. My goal is to allow for streamlined, easy to use tracking and reporting of “department” costs (Qty 3, via class ?), and event costs like summer camps, fundraiser1, fundraiser2, etc. (Qty 15-ish, tracking mechanism TBD). There will also be QBs payroll for 2-3 employees.

I think ideally I would be able to track for both departments and event costs on each individual expense transaction line. Is this a configuration that would allow for this with 3 departments and +/- events to track?

I’ve tried a number of configurations but have most often run into restrictions on tracking the number of events . Also quite possible my brain has turned to soup after a crash course on advanced classifications.

JessT · ‎July 31, 2022

Congratulations on having a new client, Colton Accounting!

I appreciate your effort to test all QBO tracking features for your client's books. You've actually figured out how to maximize their uses.

As of right now, only the Class tracking feature can be used at the line item level. Others are used to the entire transaction. Aside from that, we can only assign one class per line, so tagging three departments per expense line item isn't an option. You can try finding a third-party app that offers such a feature in QBO.

On the other hand, I've learned that from small businesses, we have a different level of clients now that need more complex tracking features. Feel free to submit feedback about this for future enhancements.

If you have any other concerns, please don't hesitate to go back to this thread.

View solution in original post

JessT · ‎July 31, 2022

Congratulations on having a new client, Colton Accounting!

I appreciate your effort to test all QBO tracking features for your client's books. You've actually figured out how to maximize their uses.

As of right now, only the Class tracking feature can be used at the line item level. Others are used to the entire transaction. Aside from that, we can only assign one class per line, so tagging three departments per expense line item isn't an option. You can try finding a third-party app that offers such a feature in QBO.

On the other hand, I've learned that from small businesses, we have a different level of clients now that need more complex tracking features. Feel free to submit feedback about this for future enhancements.

If you have any other concerns, please don't hesitate to go back to this thread.

Colton Accounting · ‎July 31, 2022

Thank you Jess so much for your response! This is actually a volunteer opportunity. Even so I want to give them the best start setup for growth. And if I sharpen my skills in the meantime that’s a bonus. Your response is very helpful and will at least keep me from spinning my wheels. I still find QBs to be a great product to fit most needs.

ReymondO · ‎July 31, 2022

Thanks for getting back, @Colton Accounting.

I'm glad that the response provided by my colleague JessT helps you in managing your client's book in QBO.

If you have any other QBO-related concerns, please share them with us. My QuickBooks Community Team and other QBO experts are always here to provide assistance. I wish you more success in your business.

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Classification systems: classes, tags, jobs, projects, or other? Best use for non profit department & event costs