clearing open inv and cleared check for past year

Curlyq263 · ‎September 18, 2023

i have Enterprise Contractor 2023 edition. In Accounts Payable Aging Summary i have vendors with a zero balance but when you click on the balance you see an open bill and a check that cleared showing same amounts they are from past year(s) that show up. If you click on the check there is no history. It says BILLS PAID IN THIS TRANSACTION: below shows columns PAY, DATE DUE, VENDOR, REF NO, BILL AMT, AMT DUE, DISC DATE, AMT PAID.

Pay bills shows it is open 3000 - Accounts Payable but i f you notice in A/P Aging summary Transaction detail it shows 3001- Subcontractors if that makes a difference.

How do i remove: paid invoice that shows open and check that paid it when it is too old to adjust?

JessT · ‎September 18, 2023

Hi there, Curlyq263.

Welcome, and thank you for coming to the Community to get help with your uncleared invoice (bills) and check transactions last year. I'll help you check this out.

Based on how you described scenario, the Accounts Payable Aging Summary report shows no balance, but when you dig down to the balance, it appears that some transactions are not linked.

To resolve the link issue, we can run the Verify and Rebuild Data Utilities or the Quick Fix my file or QuickBooks File Doctor in the QuickBooks Tool Hub. The detailed steps can be found in the articles below:

Verify and Rebuild Data in QuickBooks Desktop
Fix common problems and errors with the QuickBooks Desktop Tool Hub - In Step 2, choose Company File Issues.

I'll be right here if you need further assistance about your report and transactions.. Always remember to back up your company file before doing anything that would have a great impact on your records.

Take care and have a good one!

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