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Level 1

Company Prepaid Credit Card

We have several prepaid company credit cards. How do I go about correctly accounting in Quickbooks for the initial pre loading of cards and then the reloading of cards? Thank you very much!

1 Comment 1
QuickBooks Team

Company Prepaid Credit Card

Hi there, @SweetPea907.


You can add your prepaid credit card to your chart of accounts and ensure to record all related transactions for each account.


Then to pay the outstanding balances for a credit card, you'll need to write a check or use a transfer. This way, you can transfer funds from account A (used to reload the card) and account B (Prepaid credit card).


To write a check:

  1. Go to the Banking menu.
  2. Select Write Checks.
  3. Fill in the needed information and Save & Close once done.

To Transfer funds:

  1. Go to the Banking menu.
  2. Select Transfer Funds
  3. Fill in the needed information.
  4. Once done, click Save & Close.

I'd also suggest getting in touch with your accountant if you want more tips on how to better record this. 


Also, you can check our Banking and bank feeds page for QuickBooks Desktop (QBDT) to learn some best practices on managing your bank feeds.


Let me know in the comment section if there's anything you need help with. I'm more than happy to help. Take care and stay safe!

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