I appreciate you bringing up your concern here in the Community, @Jasmin0710. It'll be my pleasure to share more information about access rights and help you manage your custom reports in QuickBooks Online (QBO).
Yes, I agree you. The Primary admin is the main user who has access to every part of the QuickBooks account. Same as the Company admin except for updating or removing access of the primary admin.
While, Standard users have limited access like they are only capable with managing customers, sales, suppliers, and expenses. These users can enter timesheets, add users, update company info, or manage subscriptions. With that being said, the Primary and Company admin can delete and manage custom reports.
So, if you're not the primary admin of the company and you'll want to get rid of the custom reports, you'll need to request an access to your primary admin in order for you to view and delete the customize reports. I'd be glad to show you how.
- Access the company file.
- Hover your mouse cursor to the Reports menu then select Reports tab.
- Go to the Custom reports section.
- Locate the reports that you'd like to remove.
- From the Action column, click the dropdown arrow beside Edit and select Delete.
Please keep in mind that If you're going to delete multiple reports, you'll have to do it one at a time since the option to select multiple reports and delete them together is currently unavailable.
You can refer to these articles for more insights about access rights: User roles and access rights in QuickBooks Online.
In addition, here's an article for reference if you need to send or print a copy of your reports in QBO: Print, Email, Export reports in QuickBooks Online.
Feel free to post a reply if you have any other concerns or clarifications in managing reports. I'll get back to you as soon as possible. Take care!
