Delete inactive inventory sites from QuickBooks Desktop

I can guide you to the List menu to delete inactive inventory sites, ensuring only active ones remain, Gosha. Let me walk you through the process.

When deleting your inventory sites in QuickBooks Desktop (QBDT), let's begin by including the inactive inventory sites. This will allow you to see and delete them immediately. After ticking the Include inactive checkbox, you'll see an X mark indicating that this is already marked as inactive.

Please follow the steps below:

1. Go to the List menu, then select the Inventory Site List.
2. Tick the Include inactive checkbox located beside the Reports dropdown.
3. Click the Inventory Site dropdown, and choose Delete Inventory Site.

Note that you cannot delete an inactive site if there are any active transactions linked to it. To find these transactions, right-click the inventory site, select Find, and double-click the transactions displayed in the Find window.

You can view the screenshot below for more visual reference:

Additionally, you can view this article to learn more about inventory sites: Multiple Inventory Sites.

If you no longer need a particular feature of Advanced Inventory, you can turn it off and still use other Advanced Inventory features.

You're always welcome to ask us again if you need further assistance as you delete your inventory site, Gosha. I'll be glad to lend a helping hand.

Thank you for replying to my question and providing the detailed response, IrizA!

After following your instructions, I was able to locate all of the transactions of a inactive site that we'd like to delete.

From the available options in the Find window of an inventory site, it doesn't seem like there are much options to deal with the transactions other than making a report of them or exporting them into an excel file.

Could you please suggest the best plan of actions to free an inactive inventory site from all of the transactions and be able to remove it from the inventory site list? We'd still like to keep all of the transaction for record purposes in QuickBooks. 

I appreciate your efforts in following the steps provided by the previous expert, Gosha. However, please know that the ability to delete an inventory site is currently unavailable. Let me share some additional information about this.

Once you link an inventory site to a transaction, QuickBooks keeps that link to ensure all your data stays complete. Because of this, you can't delete a site even if its transactions are no longer there. This process helps ensure your financial records stay precise and reliable.

To address your needs while following QuickBooks' rules, I recommend marking the inventory site as inactive. By doing this, you can keep all transactions in your company file without having to remove or delete any data. At the same time, make sure that the Include Inactive checkbox isn't ticked when you check your inventory list. This will hide the inactive site from view, helping you organize your inventory list more effectively without losing any important information.

Additionally, for more information on how to tailor reports to better suit your business needs in QuickBooks, you may find the following articles useful:

• How to Customize Item Reports
• A Guide to Understanding Reports

I'm committed to helping you keep your data well-organized and easily manageable while using our product. If you have any more questions about this process or need additional assistance, please feel free to use the Reply button below.

I have the bin cleared out and inactive.  However when enter new bills the inactive bin is showing up by default?

I appreciate you for joining the thread, MU87. Please note that, even if a bin is marked as inactive, it may still appear by default when entering bills. 

In QuickBooks Desktop (QBDT), bins cannot be deleted if they’ve been used in transactions. Even if you mark a bin as inactive, it will still appear by default. While this functionality is not available at this time, submitting your suggestion directly to the product development team is recommended. Here's how:

1. Click the Gear icon.
2. Select Feedback.
3. Enter a brief description of your suggestion.
4. Click Next to submit.