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sandy.jones
Level 1

Do a procedure to set up recurring monthly payments

accounts payable recurring payments list
4 Comments 4
Rejeil_O
QuickBooks Team

Do a procedure to set up recurring monthly payments

Hello @sandy.jones,

 

If you’re trying to set up a monthly recurring schedule for your vendor payments, I can provide you the steps. 
Here’s how:

  1. Go to the Gear icon.
  2. Under the List, select Recurring Transactions.
  3. Click the New button.
  4. On the Transaction Type box, click the drop-down arrow and select the accounts payable either check, expense or bill.
  5. Enter the Template name.
  6. Below the Type box, you can choose between ScheduledReminder and Unscheduled. Check out this link to learn more about these recurring transaction types: Create recurring transactions.
  7. Select Vendor.
  8. Under the Interval section, choose Monthly on day 1st of every 1 month(s).
  9. Enter the Start Date and the End.
  10. Enter the needed Category or Item, and click Save template.

Recurring Payments will not show on Accounts Payable reports. However, you can use an expense or check and manually link it to a bill to display this transaction.
 

Here’s an article if you need help in making changes to your template: Edit a recurring template.

 

Let me know if there's anything else I can help you with QuickBooks. I'm always here to provide further assistance. Have a good day!

jimvoigteqi
Level 1

Do a procedure to set up recurring monthly payments

Hi. Your sentence "Recurring Payments will not show on Accounts Payable reports. However, you can use an expense or check and manually link it to a bill to display this transaction." I need to have my recurring vendors payments show up in my AP report. But I don't fully understand what you mean by "use an expense or check and manually link it to a bill". Help!  Thanks.

102465
Level 1

Do a procedure to set up recurring monthly payments

Can you give more clarity as to what you mean by "You can link use an expense or check to link to a bill to display this transaction"?   

 

I need my recurring transactions to show up in my AP report (ie. Rent) and am not able to make this happen.

ChristieAnn
QuickBooks Team

Do a procedure to set up recurring monthly payments

Hi there, 102465.

 

Welcome to the QuickBooks Community. I'll be sharing further details about the information shared by my colleague. Then, to ensure you can perform an alternative way to accomplish your goal by performing the steps below.

 

Accounts payable reporting is the ongoing process of tracking and recording all business expenditures. Then, summarizes the status of unpaid bills in accounts payable, showing what you owe, who you owe it to, and how much is overdue. With this, showing those recurring vendor payments on the Accounts Payable report is currently unavailable.

 

The details about using expense or check and linking to a bill mentioned above indicate that you can create an expense/check entry. The page will then display an outstanding bill, which you can add to mark the bill as paid. This way, the details will appear on the Accounts payable report. Please see the steps below on how the process works.

 

  1. Click the + New button and choose Check.
  2. From the Payee dropdown, select the vendor you paid. This opens a window with all of their outstanding bills.
  3. Click Add to add an open bill to the check. 
  4. From the Bank account dropdown, choose the account you made the check payment from.
  5. Enter the check amount in the Amount field.
  6. In the Outstanding Transactions section, select the bills the check payment went to.
  7. Fill in the other necessary field and click Save and close.

 

You can open this article to view various information on how you can track bills and record the payments to ensure that they'll appear on the AR report: Enter bills and record bill payments in QuickBooks Online.

 

Lastly, you may refer to this article on how you can run a specific report in QBO that will reflect all payments made to vendors: Run a report with vendor totals.

 

Let me know if you need further clarifications or questions about the information shared above. I'll be more than happy to answer them for you. Have a great day ahead, 102465

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