Editing Chart of Accounts--unforgiving

hookemfins · ‎April 05, 2021

I am using QB DESKTOP for a MAC 2019

I am trying to edit a couple of accounts in the chart of accounts. One of them is 401(K) Payable. By mistake I coded it as accounts payable. It should be a liability? When I go to chart of accounts>401(K) Payable>edit-upon saying- I get an error message saying that "you cannot change an account type to or from an A/R or A/P".

In QB you cannot make an honest mistake? There are no entries as of yet. Why can't I make the change?

Rasa-LilaM · ‎April 05, 2021

Thanks for visiting the Community, hookemfins.

This isn’t the kind of impression I want you to have when using the product. We’ll have to delete the incorrect account and create a new one.

In QuickBooks, there some accounts you’re unable to change like Accounts Receivable to Accounts Payable. This is to ensure your records have the correct information.

To remove the account:

In your company file, tap the Lists menu to choose Chart of Accounts.
From there, pick the account you wish to delete.
Go to the Edit menu and select Delete Account.
Click OK to confirm the action.

To add:

Go to the Lists menu and choose Chart of Accounts.
Click the Plus icon (+) and complete the account details.
Hit OK once you’re done.

Here’s an article that provides more insights into the process. From there, you’ll also find the steps on how to set up account numbers and add sub-account: Add, edit, or delete accounts in QuickBooks Desktop for Mac.

Need help performing any QuickBooks tasks? The following link contains topics and resources that will guide you on how to perform each one seamlessly: Get started.

Reach out to me anytime if you have other concerns or questions. I’ll be around to help and make sure you’re taken care of.

View solution in original post

Rasa-LilaM · ‎April 05, 2021

Thanks for visiting the Community, hookemfins.

This isn’t the kind of impression I want you to have when using the product. We’ll have to delete the incorrect account and create a new one.

In QuickBooks, there some accounts you’re unable to change like Accounts Receivable to Accounts Payable. This is to ensure your records have the correct information.

To remove the account:

In your company file, tap the Lists menu to choose Chart of Accounts.
From there, pick the account you wish to delete.
Go to the Edit menu and select Delete Account.
Click OK to confirm the action.

To add:

Go to the Lists menu and choose Chart of Accounts.
Click the Plus icon (+) and complete the account details.
Hit OK once you’re done.

Here’s an article that provides more insights into the process. From there, you’ll also find the steps on how to set up account numbers and add sub-account: Add, edit, or delete accounts in QuickBooks Desktop for Mac.

Need help performing any QuickBooks tasks? The following link contains topics and resources that will guide you on how to perform each one seamlessly: Get started.

Reach out to me anytime if you have other concerns or questions. I’ll be around to help and make sure you’re taken care of.

hookemfins · ‎April 07, 2021

Thank you. I had been looking by right clicking and viewing the options there? I never thought to go to edit menu.

cindyngo · ‎April 30, 2021

hello, how do I edit multiple account names and numbers at the same time? instead of do it one by one. Thank you

Rasa-LilaM · ‎April 30, 2021

It’s nice to see you on this thread, cindyngo.

I know how beneficial for you and your business to be able to edit account names and numbers by bulk. This process will save your business time.

We take all feedback and suggestions into consideration to help improve our product. I encourage you to let our Product Development Team know you'd like to add the option to modify account names and numbers by batch.

Press the Help icon at the top to choose Send Feedback Online and Product Suggestion.
Click the Type of Feedback droop-down to select Product Suggestion.
Fill in the field boxes with the correct information.
Hit Send Feedback.

In the meantime, I still suggest you manually edit each account name and number. Click on this link for detailed instructions and make sure to go directly to QuickBooks Desktop for Mac. The article includes instructions on how to make an account inactive and add a sub-account.

Click the Reply button if you have other questions or concerns. I’ll get back to answer them for you. Have a great week ahead.

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Editing Chart of Accounts--unforgiving