Enter a Vendor Credit for a Vendor Bill thats already paid

@hansappliance 

Double-click on the bill payment under the vendor.  Then, click 'Delete'.  Then, enter the vendor credit if you haven't already.  Then, go to Pay Bills, apply the credit, and issue payment for the remainder.   

Hello Hansappliance,

Thank you for posting here in the Community. I'm here to help you record the vendor credit for a paid bill in QuickBooks Desktop.

In addition to the information shared by Rainflurry, we have an article you can check out about entering vendor refunds. We've shared some scenarios in the article depending on the type of refund you get from your vendor. Here's the link: Record a vendor refund in QuickBooks Desktop.

Also, QuickBooks Desktop has a wide variety of ready-made vendor reports that tell you where your company stands regarding expenses and accounts payable. For your reference, I've attached an article you can visit about how to customize the reports in QuickBooks: Customize vendor reports.

Let us know if you still have more questions about recording vendor refunds or credits by leaving a reply. We'll get back to you. Take care, and have a great rest of the day.

An employee paid for some supplies and reimbursed for it.  The purchase order and bill were already entered so How do I show a vendor bill paid that was reimbursed to an employee?

Hello, @sales_scs.

Let me guide you on how to show a vendor bill paid that was reimbursed to an employee in QuickBooks.

If this reimbursement is for the Payroll side, you can refer to the process below.

First, you'll need to create a reimbursement item.

Here's how:
 

1. At the top menu bar, go to Employees, select Manage Payroll Items.
2. Click New Payroll Item and choose Custom Setup, then select Next.
3. Choose Addition, then hit Next.
4. Enter the name of the Reimbursement item and Next.
5. Select an expense account for tracking this item.
6. Select an expense account to track travel or mileage amounts.
7. If this will be an advance to the employee, choose an asset account.
8. Set the Tax Tracking type to None. Then, Next.
9. Under Taxes, none should be selected. Select Next.
10. For amounts paid per mile/kilometer, select the Based on Quantity checkbox and click Next.
11. Choose to calculate on Net Pay. Then select Next.
12. Enter a Default Rate. Then click Finish.

After that, you'll be asked to select an expense account while setting up the payroll item. If you want to make sure or change your account:
 

1. Go to Employees again, choose Manage Payroll Items then select View/Edit Payroll Item List.
2. Open the payroll item you’d like to review.
3. Click Next until you get to the Expense account.
4. Review or make changes, then select Next until you can select Finish.
    

 Finally, add the reimbursement item to your employee’s record. 
 

1. Go to Employees, then select the Employee Center.
2. Double-click the employee's name.
3. Go to the Payroll Info tab.
4. Add the item from the dropdown list under Additions, Deductions, and Company Contributions.
    

When you create the paychecks, the reimbursement item will appear in the Other Payroll Items area of the Preview Paycheck screen. Enter the amount of the reimbursement on the paycheck.

I've got this resources that will guide you more in running payroll and reports that tell you where your company stands:
 

• Create and run your payroll
• Understand reports
   

Feel free to add a comment below if you need further assistance. It'll be my pleasure to help you more.