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JABu
Level 3

Expenses by Vendor Summary Grouped by Account?

Hello

 

I am trying to put together a report showing my expenses (of all kinds, checks, bills, credit card payments, etc.) paid to each vendor, grouped by account, over a given time period.

 

The pre-existing "Expenses by Vendor Summary" report is almost what I need, but instead of 1 total column, I want columns for each account I select in my filter. When I try to use Custom Summary Report to re-create this, a "Retained Earnings" account (I have no idea what that is) shows up for every single vendor and messes with all the totals, making it unusable and ruining the "don't show 0 value columns/rows" filter.

 

Here's my use case: I have various subcontractors that we pay for construction work. I have a bunch of accounts for each type of work they may do (drywall, foundation, framing, plumbing, etc). Some subcontractors provide work in multiple unrelated accounts, so I need to quickly and easily see that I've paid, e.g., John $500 for plumbing and $1000 for drywall, and Henry $200 for foundation and $800 for plumbing. I can't use the total amounts paid (in this case, $1500 and $1000, respectively) because different kinds of work have different insurance/billing rates.

 

I do not want to see every individual transaction, and they must not be separated by Customer/Job. They must be totaled per account, across any arbitrary time period, even spanning multiple years.

 

I am using QuickBooks Desktop Contractor 2020 US.

4 Comments 4
Jovychris_A
Moderator

Expenses by Vendor Summary Grouped by Account?

Hello there, @JABu.

 

Currently, we're unable to show each account total by the vendor expenses on a specified period in QuickBooks Desktop. I know this could be beneficial with your use case to easily what customers/jobs for vendors are paid for.

 

In the meantime, you can use the Expenses by Vendor Summary report and click the amount on the Total column to see the total check/bill/bill-payment for each account.

 

I'd also encourage visiting our QuickBooks site for the latest news and product updates that we sooner release.

 

I've added some reference here to help you bring up other specific vendor reports:

 

Please let me know if you need further assistance with this. I'll be there to help you anytime. Have a great day!

JABu
Level 3

Expenses by Vendor Summary Grouped by Account?

There's seriously no way to generate this info? That boggles my mind.

 

Every transaction in QB has a recipient and an account. It's basic, essential info, and yet there's no way to generate a report cross-referencing the two as totals? Plus there's no way to removed the Retained Earnings account from a report? Why not?

 

Checking the per-Vendor totals directly like you suggested is a poor solution since I'd have to throw everything into Excel to make any use of that much data manually.

GlinetteC
Moderator

Expenses by Vendor Summary Grouped by Account?

Hi, JABu.

 

I can see how important to generate a report that has a recipient and an account can help you.  For now, I'll take this as a product suggestion.

 

I'll be sure to submit feedback, which is sent to our Product Development Team when considering features to introduce in software updates. QuickBooks is constantly improving thanks to the ideas provided by users, like yourself.

 

Also, I encourage you to visit our QuickBooks blog page to keep with the recent news and product release.

 

I'm only a post away if you have any questions. 

wkane
Level 1

Expenses by Vendor Summary Grouped by Account?

I ran into the same issue. If you run the Expenses by vendor summary as suggested, and click on the amount of next to the vendor in question, it will generate a transaction report. You can export that to excel and create a pivot table, with "account" as the column and "amount" as the value to get the totals in an easily digestible form. It would be great if this was simply a report in QB, but I hope that helps. 

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