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Level 3

Export Check Register to Excel

Hello,

 

In Quickbooks for Nonprofits (and Quickbooks Desktop), I am trying to find the simplest way to export the Check Register to  Excel, so that I can format the report for our Board. 

 

I see a couple different ways to get the information - 1) Tweak the balance sheet report and then export to Excel - or - 2) Once the check register is open, use the 'print' icon, select 'comma delimited file' in the print settings tab, then select the location to export the file to.

 

While both of the above methods will work in a roundabout way, I was wondering if there is a less cumbersome way to simply export the exact information from the Check Register to Excel. 

 

Thank you!

Solved
Best answer March 04, 2020

Best Answers
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QuickBooks Team

Export Check Register to Excel

Hello there, @clg3.

 

You can go to the Chart of Account and run a Quickreport.

 

Here's how:

  1. Go to the Accountant.
  2. Click the Chart of Account.
  3. Choose the Account you want.
  4.  Select Right-click, then run QuickReport.

For your reference, I recommend checking out these articles: Understand reports and Customize reports in QuickBooks Desktop.

 

Stay in touch if you have an additional concern. I'm always here to help. Have a fantastic day!

View solution in original post

6 Comments 6
Highlighted
QuickBooks Team

Export Check Register to Excel

Hello there, @clg3.

 

You'll want to export your check register to Excel. From there, it'll be easy to convert the report to your specified file format. I'd be glad to guide you how.

 

In your QuickBooks Desktop (QBDT):

  1. Go to the Reports menu.
  2. Click Memorized Reports.
  3. Choose Company.
  4. Select Balance Sheet.
  5. Click Excel on the toolbar and select Create New Worksheet2.PNG
  6. When you're ready to export, hit OK.

Here's an article you can read for more details in exporting reports to excel: Export reports as Excel workbooks in QuickBooks Desktop.

 

You can also customize the reports to show the specific data you need before exporting it to Excel. I got you this article that can guide you through the steps: Customize reports in QuickBooks Desktop.

 

Also, I encourage you to visit our Help articles page. From there, you can read helpful articles that can guide you in your future task.

 

Should you have other concerns or questions in the future, don't hesitate to reach out to us anytime.

Highlighted
Level 3

Export Check Register to Excel

Thanks for the quick response.  What I'm actually looking for is the simplest way to export the Check Register directly to Excel.  I have exported the balance sheet, but to get the info I want it takes a little extra tweaking.  Ideally, I'm hoping to just export the Check Register to Excel, since it would contain the exact info I need without having to go through any extra steps. 

Highlighted
QuickBooks Team

Export Check Register to Excel

Hello there, @clg3.

 

You can go to the Chart of Account and run a Quickreport.

 

Here's how:

  1. Go to the Accountant.
  2. Click the Chart of Account.
  3. Choose the Account you want.
  4.  Select Right-click, then run QuickReport.

For your reference, I recommend checking out these articles: Understand reports and Customize reports in QuickBooks Desktop.

 

Stay in touch if you have an additional concern. I'm always here to help. Have a fantastic day!

View solution in original post

Highlighted
Level 12

Export Check Register to Excel

@clg3 

Utilize the trial period of 3rd party tool to export the data out easily.

https://transactionpro.grsm.io/qbo

 

You should get a XLS table like this

RefNumberBankAccountVendorPrintOnCheckNameTxnDateLocationAddressLine1AddressLine2AddressLine3AddressLine4AddressCityAddressStateAddressPostalCodeAddressCountryPrivateNoteToBePrintedCurrencyExchangeRateExpenseAccountExpenseDescExpenseAmountExpenseBillableStatusExpenseBillableEntityExpenseClassLineItemLineDescLineQtyLineUnitPriceLineAmountLineBillableStatusLineBillableEntityLineClass
101CheckingJoe's Coffee 01/10/2020 12 Main StreetSuite 102  AlbanyNY12345  N  General SuppliesGeneral Supplies85.21           
102CheckingCostco 01/10/2020 PO Box 1000   DallasTX28456  N  General SuppliesGeneral Supplies125           
103CheckingProperty Mgmt Assoc 01/10/2020 PO Box 1800   AlbanyNY12345 Mar 2011 RentN  RentRent1000           
Highlighted
Level 3

Export Check Register to Excel

Thank you!  This works quite well.  The only difference is that I access our Chart of Accounts through "Company".  I appreciate your answer!

Highlighted
Level 3

Export Check Register to Excel

Just to clarify - The post that I'm referring to as working the best for exporting Check Register data to Excel is the one where you go through your Chart of Accounts, select the account, right-click and select QuickReport.   Thank you to everyone for their suggestions.

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