Find an existing purchase order?

Finding an existing purchase order in QuickBooks Online is pretty easy and I'd be glad to show you how, acequip.

The Advanced Search feature in QuickBooks Online allows you to look for an existing purchase order. Let me walk you through the process.

1. Click the Magnifying glass icon at the top and hit Advanced Search.
   
2. Select Purchase Orders and click Search.
3. Choose a date from the Date Filter.
4. Hit Apply.
   
5. Find the existing purchase order from there.
   

You can also go to the Expenses tab and find the existing purchase order from there. Here's how:

1. Go to the Expenses tab.
2. Click Filter.
3. Choose Purchase order and filter the Dates.
4. Hit Apply.
   

I'm leaving you this article to learn more about searching a transaction in QuickBooks: Search for transactions. It also gives you steps on how to search by customer and vendor names. Additionally, the following articles are good references. These will provide you steps on how to process a purchase order from an estimate as well as steps on how to track and run purchase order reports in QuickBooks Online:

Create purchase orders in QuickBooks Online

Copy an estimate to a purchase order

This should keep you moving today, acequip. Don't hesitate to let me know if I can be of additional assistance while working in QuickBooks or need more help with finding your existing purchase orders. I'm always here to keep helping. Have a good one!

Hi, acequip.

Hope you're doing great. I wanted to see how everything is going about finding an existing purchase order you had yesterday. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I'd be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

Is there any way to search by PO number?  It would save a bunch of time.  For instance I had an invoice from my vendor for a PO from August, I had to do 3 searches by date to find the PO, if I could have searched by PO number it would have been much faster

Welcome and thank you for adding your first post here in the Community, Nancy. 

You can use your report to find your transactions by purchase order (PO) number easily. I'm here to guide you on how.

1. Sign in to your QuickBooks Online (QBO) account.
2. Go to the Reports tab, then click look for Transactions List by Vendor Report.
3. Filter the date of the report to All to see all of your vendor transactions.
4. You can go to the Customize tab to filter the Transaction Type to Purchase Order only.
5. Tap on the Run report tab to refresh the page.

From there, you'll be able to search or look for your PO by numbers from the Num column.

For more tips about customizing your reports in QBO, open this article: Customize reports in QuickBooks Online.

On the other hand, you can get more resources while handling your PO and other vendor entries in the future from here: Enter expenses, pay bills, write checks, and manage suppliers.

Please feel to leave a comment below if you have any other questions about your PO transactions. I'll be right here to provide additional assistance. Have a good one!