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LeighaC1
Level 1

Fixed Asset recording

Hi there. I am trying to clean up books and am having difficulty figuring out how to journal entry in a vehicle asset that was purchased years ago. What is the contra account to the vehicle fixed asset account? Opening balance? Retained earnings?

 

Also in a different situation, adding a vehicle or building that is financed (a bunch of 1031 exchanges have been coming through on one client account), I have been debiting the total amount (say it's 100,000) plus interest in a sub account of the fixed asset, 3,000), and crediting the loan account associated to it (for 103,000).

Then as payments go out, applying them to the loan account. Is this correct?

Thank you!

1 Comment 1
Rustler
Level 15

Fixed Asset recording

A 1031 exchange is a new asset, the old asset capital gain is rolled up into the new asset - it is not a sub account.

 

Create the new asset and sub account for depreciation if applicable

 

debit the old asset depreciation account, credit the old asset account for the balance in the depreciation account


debit the new asset account, credit the old asset account for the balance in the old asset account


create the loan liability account and debit the asset and credit the liability account for the amount borrowed.

 

do not enter interest as part of the loan unless it is added to the amount borrowed on the loan documents, use the bottom line on the loan documents.

 

Each 1031 exchange is a unique transaction, meaning new accounts. Keep the paperwork cause you will need it at tax time.

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