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Alejandra1
Level 1

How can I change a vendor to a contractor?

 
12 Comments 12
KhimG
QuickBooks Team

How can I change a vendor to a contractor?

Hi there, @Alejandra1.


Thanks for dropping by the Community. I’m here to help make your vendor a contractor in QuickBooks Online.


You can change the designation by following the steps below:
1.    Go to Expenses and choose Vendors.
2.    Select the vendor by clicking the name.
3.    Click the Edit button at the top of the screen.
4.    On the Vendor Information screen, place a check mark on the box next to Track payments for 1099.
5.    Hit Save.


 Once done, the vendor will now show under the Contractors tab.

 

 

 


That should get you pointed in the right direction. If you have additional questions working on the program, feel free to reach out to me. I’ll be here to help. Wishing you the best!

Alejandra1
Level 1

How can I change a vendor to a contractor?

This is good information BUT my following issue is: when finalizing the 1099s, the vendors "converted" as you suggested do not appear in the final  1099 list. The only ones that appear are the "contractors" and not the "vendor" with a mark in "track for 1099" 

How can I enter those vendors-contractors in the 1099s?

KhimG
QuickBooks Team

How can I change a vendor to a contractor?

Thanks for getting back to me, @Alejandra1.


I can help make the vendor marked as eligible for 1099 appear on the form.


Since you’re done with the first step in getting their name on the list. Next would be to make sure that the contractor (vendor) meets the following criteria:
•    Vendors are paid via cash or check.
•    Payments should reach the $600 or more thresholds for 1099.
•    Check if the accounts used on the vendor’s transactions are mapped for 1099. This includes the accounts of the items used on the transactions.


Here’s how to map the accounts:
1.    Go to Expenses on the left panel and select Vendors.
2.    Select Prepare 1099s next to New Vendor on the upper right-hand corner.
3.    Click Let’s get started or Continue your 1099s.
4.    Complete your company details, then click Next.
5.    Check the box for Box 7: Nonemployee Compensation.
6.    Choose all the accounts that were used on the transactions in the drop-down.
7.    Hit Next, then follow the prompt to finish preparing 1099s.

 

 

 

 


Refer to this article for more details: Why are some contractors missing from my list of 1099 vendors.


That should do it. Please let me know if there’s anything else you need, I want to ensure your success. Thanks for reaching out and take care!

carolmrice
Level 1

How can I change a vendor to a contractor?

I have a bunch of vendors that I need to make contractors but nothing is happening when I click the Edit button to try to edit ANYTHING for Vendors. Is there something wrong with the site?

MariaSoledadG
QuickBooks Team

How can I change a vendor to a contractor?

Hi carolmrice,

 

There's an ongoing issue about an unresponsive vendor button when editing information. Our engineers are diligently working to get this fixed as soon as possible. 

 

As an alternative, you can try updating chrome. Then, do hard refresh with your browser. Let me walk you through the steps. 

 

Chrome:

 

  1. Hold down Ctrl and click the Reload button.
  2. Or, Hold down Ctrl and press F5.
  3. Open the Chrome Dev Tools by pressing F12. Once the tools are open, right click on the refresh button and a menu will drop down. This menu gives you the option of doing a hard refresh, or even clearing the cache and do a hard refresh automatically.

Mac:

 

  1. Hold the Ctrl key and press the F5 key.
  2. Or, hold down Ctrl and ⇧ Shift and then press R.

Internet Explorer:

 

  1. Hold the Ctrl key and press the F5 key.
  2. Or, hold the Ctrl key and click the Refresh button.

In the meantime, I suggest reaching out to our phone support team to add you on the affected list of users. Here's how to reach them:

  1. Sign in to your account.
  2. Click Help.
  3. Select Contact Us.

For future reference, here are other tasks you can do on the Vendor page: Vendor Overview.

 

Reply to this thread if you have any other concerns. I'll be right here to help.

loganwatts
Level 1

How can I change a vendor to a contractor?

This is quite rudimentary and painstaking. Is there any way to change vendors to contractors in bulk?

Rasa-LilaM
QuickBooks Team

How can I change a vendor to a contractor?

Thanks for joining this thread, loganwatts.          

        
I can see how beneficial for your business to able to change vendors to contractors by bulk. We’re keen on customer ideas, especially when improving product features.

 

Suggestions like this help us identify the feature our customers want the most. I’ll note this one and pass it along on your behalf for consideration in future updates.


For now, I still suggest updating your vendors’ information to contractors one at a time. This is to ensure your records are in order. You can follow the solution shared by @KhimG. Let me also shared this guide for additional reference: How to Add Independent Contractors and Track Them for 1099s in QuickBooks Online.


Aside from that, I invite you to visit the QuickBooks Blog to view the latest features and enhancements added to the program. From there, you’ll find resources to help your business thrive.


Please know the Community has your back. If you have any other QuickBooks concerns, feel free to visit us again. I’m always ready to answer them for you. Have a good one.

Woodheads
Level 2

How can I change a vendor to a contractor?

Did they ever get this fixed? How am I supposed to get my 1099s out if I can't edit the contractor? It won't let me do anything. 

Woodheads
Level 2

How can I change a vendor to a contractor?

Were you ever able to continue? I"m having this same issue. It's down to the wire now and the edit button won't work. 

BettyJaneB
QuickBooks Team

How can I change a vendor to a contractor?

I appreciate you for joining us here in the Community, @Woodheads.

 

I hear you and realize the importance of being able to edit your contractor's information so you can prepare their forms. Know that being unable to edit their data is still an ongoing issue. Our engineers are investigating to identify the root cause of this matter and apply a resolution.

 

At this time, I recommend reaching out to our Customer Care Team. This way, you'll be added to the list of the affected users and can receive notifications once any updates regarding this matter are made available.

 

Here's how you can reach them:

  1. Click on Help at the top menu bar.
  2. Hit on the Contact Us button.
  3. Enter a brief description of the issue in the What can we help you with? box.
  4. Press on Let's talk.
  5. Select on Get a callback.
  6. Key in your contact details, then tap on Confirm my call.

contact us1.PNGContact us2.PNG

 

Once everything is fixed, you can always utilize this link to help you modify you contractors information in QBO: Edit Contractor Information.

 

 The Community is always here to help get your back to running your business as smoothly as possible. Please let me know if there's anything else that you need. Have a good one!

RI_9
Level 1

How can I change a vendor to a contractor?

How does that vendor become a contractor by checking the box for tracking 1099? Many times a tried it by that doesn't work.

MichaelaS
QuickBooks Team

How can I change a vendor to a contractor?

Thank you for dropping in on this thread, @RI_9. Let me share how to designate a vendor as a contractor in QuickBooks Online (QBO).

 

Newly created vendors are only added under contractors if you mark the box for tracking 1099. To ensure that payments made to this vendor are accurately tracked for tax reporting purposes.

 

Meanwhile, newly created contractors will be directly added to the vendor list with 1099 tracking checked. Note that you can only remove it from the contractor list if the vendor profile doesn't track 1099.You can edit the vendor profile and uncheck the Track 1099 box under Vendors if you want to remove them from Contractor list.

 

Since you have already tried many times and the option to check the tracking 1099 is still not working. I recommend  Clear your cache and cookies to update any website preferences that might interfere with the program's functionality. If not, you can also switch to a different supported browser that is compatible. 

 

  • Safari: Command + Shift + N
  • Google Chrome: CTRL + Shift + N
  • Mozilla Firefox or Microsoft Edge: CTRL + Sh

 

 

If the issue persists after performing the troubleshooting, please don't hesitate to reach out to our Technical Support Team to further investigate this behavior.

 

Furthermore, I'm sharing this link to guide you on how to add contractors in QuickBooks Online: Add a contractors.

 

Keep me posted if you have further queries related to QuickBooks Online concerns. I'll be around to help. Take care.

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