How can I select and pay multiple bills to the same vendor in the same transaction using QB Bill Pay?

Thank you for reaching out to the Community, @Yoni.

Let me guide you on how to pay multiple bills in one transaction using QuickBooks Bill Pay. The following are the steps:

1. Sign in to your QuickBooks Online account.
2. Click the +New button.
3. Under the Vendors column, select Pay Bills Online.
4. Check the boxes of the bills you want to pay.
5. Click Next.
6. Review all the payment details.
7. In case you need to make updates, you can select Edit details.
8. Hit Submit payment to hand in your scheduled payments.

Additionally, I suggest these articles related to QuickBooks Bill Pay that you can use in the future:

• Check which Bill Pay you are using in QuickBooks Online
• Set up roles and permissions for paying bills with QuickBooks Bill Pay

Please don't hesitate to reach out if you have any follow-up concerns. I'm here to assist. Have a good one!

Hi Jean, I did as suggested but there is no 'pay bills online' under Vendors so I clicked on 'Pay Bills' but after attempting a multiple bill payment to one vendor all that came up was 'bill is marked as paid'. Now I am unsure if QB bill pay has sent a check or if QB just marked the bill as paid. I have not received an email notification so assume it's just marked the bills as paid?
Until very recently all bills were paid via Bill.com but when the 'pay bills online' link disappeared we signed up to QB Bill Pay and now the only way I seem to be able to pay via QB Bill Pay is per bill using the schedule payment option rather than pay per vendor. Would you please further advise?
Right now we are looking to cancel the QB Bill Pay subscription and revert to Bill.com even though that is significantly less convenient, it does at least hold all the vendor and contractor banking information.

I have the same issue as Squiggle.  As you can see from the attached, there is no "Pay bills online" option beneath "Vendors."  

The only way to pay bills online is to go to "Bills" and schedule them individually.  This takes an excessive number of steps per bill, and is an inconvenient waste of considerable time when many bills are involved..  

Please advise.

Hello there, Yoni. I'm here to assist you regarding your concerns with your bill payments. 

My colleague previously provided you the steps on how to pay bills under the Vendors column. I'd like to clarify that what you were seeing which is the "pay bills" option is correct not the "pay bills online". For you to verify whether the bill which were "marked as paid" is accurate, you can:

      1.Go to the left navigation panel, Click Expenses.

      2.Choose Bills.

      3.Under Bills, you can see the paid and unpaid list of transactions.

      4.In the action column, you can click show payments.

      5.You can also click the dropdown button ▼ beside show payments to view/edit bill and delete bill. 
 

In QB Bill Pay, if you create a new bill, you will have the option to schedule the bill right away by clicking Save and Schedule Payment. For an unpaid bill, you can schedule them directly from Expenses, Vendors, or Bills. In the Payment account in QuickBooks dropdown▼, select the corresponding account from your QuickBooks Chart of accounts to sync your payment information accurately in your QBO account.

The pay multiple bills per vendor and have it "marked as paid" directly is available when you use the "pay bills" under the Vendors column in QuickBooks Online (QBO) which my colleague have shared the steps to above.

I'll share this article to give help you track bills and record payments in QBO: Enter and manage bills and bill payments in QuickBooks Online (intuit.com).

I hope I clarified your concerns. If you need further help regarding your bill payments, feel free to reach out. We are always here to help.

@rbryanh @Squiggle 

As I know the feature is not available on your version of BillPay. You can signup for a separate Melio account for free to integrate with QBO. You will find the feature you need.

https://affiliates.meliopayments.com/quickbooks

As an additional perk, you can get $100 as cashback to pay your first bill.

https://affiliates.meliopayments.com/cashback

Thank you CamelleT. Unfortunately I am still confused. Clicking on 'show payments' provides some information but does not clarify or confirm if the payment has been sent by QB bill pay or if I have just 'marked as paid' in error and no funds have actually been sent to the vendor by check or ACH.

You state that currently QB Bill pay can only pay per bill and not per vendor but then you also state "The pay multiple bills per vendor and have it "marked as paid" directly is available when you use the "pay bills".

These two comments appear to contradict each other?

Good grief, we are trying to simplify things this end, not add to them by linking yet another program. Thank you for the information Fiat-Lux - ASIA. I think we are better off sticking with Bill.com for our small business.

As I understand it from speaking with customer service today, it is not possible to select multiple bills from the same vendor and pay them in a single ACH transfer.  I was told that one must "schedule payment online" on each individual bill, which will result in individual ACH transfers for each bill (and also a remittance advice email to the vendor for each bill paid).  I have several vendors who each have many bills per week (say 10-20) and it's crazy to have to send them 10-20 ACH transfers and remittance emails - today I send them one check for multiple bills.  Please confirm that what I have been told is correct, that there is currently no way to pay mulitple bills to a single vendor in a single ACH transfer.

@mestrauss 

As I know the feature is not available on your version of BillPay. You can signup for a separate Melio account for free to integrate with QBO. You are allowed paying up to 20 bills at a time to  the same vendor.

https://affiliates.meliopayments.com/quickbooks

You can also get $100 as cashback.

https://affiliates.meliopayments.com/cashback

Unfortunately, the reviews on Melio withing the QBO environment are horrible.  Quite a few reviews reflect issues and most about poor customer service (emails only, no phone support).  This is not an option I am willing to try.  I am hopeful that Intuit will expand their payment program to reflect simple, normal ACH payment options - the ability to pay multiple bills in one transaction is about as basic as it gets.

@mestrauss 

If you were to rely solely on reviews about customer complaints, you definitely wouldn't be using any Intuit products today. I suggest you start using Melio for a series of small bill payment amounts and evaluate them. If you don't mind to pay the subscription fee, you would definitely using Bill.com

I'm having the same issue. No way to pay multiple bill electronically. Even when I check all of the relevant invoices a different way and "schedule payment" it only tries to pay the one invoice.

Hi, @lackey.

I understand how having the option to pay multiple bills at once using QuickBooks Bill Pay is essential. However, this option is currently unavailable in QuickBooks Online (QBO). For now, you can try the suggestions of Community members on this thread or look for a QBO third-party payment platform that does this function. Here's how:

1. In your QBO account, go to Apps.
2. Select Find apps.
3. Type in keywords in the search bar or choose Browse categories.

When this is resolved, let me add this reference about categorizing transactions in QBO: Categorize online bank transactions in QuickBooks Online.

You're always welcome in the Community should you have further concerns about paying bills in QBO. We're always here to assist you. Take care.

Hello Mark.  When do you anticipate having this very basic functionality (selecting and paying multiple bills via one ACH)?  I am loathe to use a third-party solution, like Melio, as at some point I expect QuickBooks to cut ties with other providers entirely.

I recognize the importance of having the option to pay multiple bills from one vendor through the ACH method, @mestrauss. 

Since this option is unavailable in QuickBooks Online, I recommend sending feedback to our product engineers about this idea aside from using a third-party application. They may add this feature in future product enhancements to make our program better and more efficient for you to use. Here's how:

1. Hit the Gear icon at the top, then select Feedback.
2. Type in your product suggestions.
3. Click Next to submit feedback.

While we don't have an exact timeframe for when this will be available, you can visit our Customer Feedback page to keep track of your suggestions. 

Furthermore, you may want to visit these articles related to QuickBooks Bill Pay that you can use in the future:  

• Enter and manage bills and bill payments in QuickBooks Online
• Set up roles and permissions for paying bills with QuickBooks Bill Pay

I'm all ears if you have follow-up questions about vendor payments in QuickBooks. Simply leave your reply and I'll provide the necessary help.