How can I send a single invoice to a client that reflects both hours provided and reimbursable expenses so my gross income doesn't look higher than it actually is?

I'd be glad to join you here and help you properly record your reimbursable expenses, rucadogllc-gmail.

The best way to track them is to use the Billable Expense feature in QBO. This feature also prevents your income to be counted twice. Let me share the steps on how to activate and use the feature.

Here's how:

1. Go to Settings ⚙, then select Account and settings.
2. Proceed to the Expenses tab.
3. From the Bills and expenses section, select Edit ✎.
4. Turn on the following:
   • Show Items table on expense and purchase forms
   • Track expenses and items by customer.
   • Make expenses and items billable.
5. Enter 
6. Select Save.

Once done, make sure the expenses are marked as billable so you can add them when creating invoices. Here's a video tutorial for more details: How to Make Expenses Billable.

I'd also like to share these articles for more details about this feature: 

• Enter Billable Time by Job in QuickBooks Online
• Invoice Customers for Project Expenses

You can always circle back to us if you ever have more questions. The Community is always here to offer or help all the time.  

Hi rucadogllc-gmail,

Hope you’re doing great. I wanted to see how everything is going about creating invoices for reimbursable expenses. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!