How do I attach a vendor bill to the PO? Also can I attach the Purchase order to the cusomer invoice for future reorders?

Hello and welcome to the Community, @quest709.

I've got just the steps you'll need to attach a Vendor Bill to your Purchase Orders (PO) and then include this on a Customer Invoice. Check out the instructions below to get started:

Enabling Billable Expenses

1. If you haven't already, enable the Billable setting by clicking the Gear icon (⚙) and selecting Account and Settings.
2. Navigate to the Expenses tab and click the Bills and Expenses section.
3. Check the box to Make expenses and items billable and fill out the settings that appear below.
4. Click Save and then Done.

Doing this will add a Billable column to all expense transactions so they can be carried forward into an invoice and sent to your customers. Now, assuming you've already created the purchase order, attach it to a bill like so:

Attaching a Purchase Order to a Bill

1. From QuickBooks Online, click the Plus (+) icon and select Bill.
2. Select the same vendor you chose on the Purchase Order. An Add to bill menu will appear on the right side.
3. Under the PO you need to attach, select Add. Fill out the rest of the Vendor Bill as needed.
4. If these billed items will be included on a customer invoice, check the box under the Billable column and select a name under Customer.
5. Click Save and close.

This will ensure you record and receive the items you're purchasing on the PO. Lastly, add these billable items to a customer invoice with the instructions below:

Adding Billable Items to a Customer Invoice

1. From QuickBooks Online, click the Plus (+) icon and select Invoice.
2. Select the same customer you chose in Step 4 of steps above. An Add to Invoice menu will appear on the right side.
3. Under the Billable Expense you need to attach, select Add. Fill out the rest of the Invoice as needed.
4. Click Save and close.

By following these steps, you'll add your PO to a Bill and then bill the items to a customer via the invoice you're creating for them. Check out the attached video below for a brief video demonstration of this process:

For more information, please see our guides on enabling billable expenses, attaching a purchase order to a bill, and invoicing billable items. With all of these resources, recording purchases and invoicing those items has never been easier. Please let me know if there's anything else I can do to help you succeed with QuickBooks. Thanks for reaching out, wishing you and your business a great 2019 ahead.

Hello & thank you for the explanation

We need Quickbooks to complete this module:

Quickbooks omission to add links to the Vendors Bills related to the Purchase Order (on the purchase order) does not allow the user to view the lifecycle of the Purchase made to suppliers.

Yes, users can search for a vendor bill reference no. & find the purchase order made. But users cannot search for a purchase order made to a vendor and see all related vendor bills.

It’s our pleasure to help, @itsilo1. 

The feature to see all the purchase orders under a specific vendor and related bills. Also, adding links to the vendor bills would be a great addition to the current features that we have. 

I'll take note of it and pass them to our Product Development team. For now, you can always visit the QuickBooks Blog to check for new updates and features that we have. 

Here’s more information on creating purchase orders in QuickBooks Online. We also have several reports that will help you with your purchase orders: How to run purchase order reports.

We're always here if you need help with your account. Just let us know in the reply section below. Have a great rest of the day!

I am frustrated that while using Quickbooks online we cannot find the BILL associated with a PURCHASE ORDER by clicking on the PURCHASE ORDER.

I see that you are frustrated with that omission too.  I also see that Qucikbooks totally missed your point.

We need to be able to click as old purchase order and quickly see all invoices (or BILLS) associated with that purchase order!

This isn't the impression we want you to have, @Can not get started.

Since you're having the same issue, I suggest performing some troubleshooting steps to fix this. It could be that the cache stored in your browser is causing the issue. Let's start by accessing your account through an incognito browser.

You can use these keyboard shortcuts:

• Google Chrome: press Ctrl + Shift + N  
• Mozilla Firefox: press Ctrl + Shift + P
• Safari: press Command + Shift + N

 If this works, you’ll have to go back to your regular browser and clear the cache. If not, try using other supported browsers.

You may also consider learning more about purchase orders and bills in QuickBooks to help your business.

Leave a comment below if you have additional QuickBooks-related concerns. I'm always here to help you. Have a pleasant day.