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ATX78730
Level 2

How do I charge customers credit card processing fee on an invoice?

LOL, maybe you are the one that needs to take an accounting course.  Big difference between a tax deduction and a tax credit buddy.

GandCo
Level 2

How do I charge customers credit card processing fee on an invoice?

Elipey, I'll send all my credit card fees if you are looking for a write-off, sounds great. Do you work for Visa or Amercian Express ? 

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

I work for neither I owned an ecommerce business for many years and anyone in business knows that all fees are deductible. Let me know the name of your business and I will advertise to your customers that you are double dipping. Not a good practice and I personally will not patronize a business that charges cc fees. 

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

Now you are splitting hairs. Cc fees are ordinary and necessary expenses directly associated with the operation of your business. When you accept credit card payments from customers, you can deduct the fees charged by the payment processor or merchant services provider, reducing your taxable income and increasing tax savings

PhilippeMakes
Level 3

How do I charge customers credit card processing fee on an invoice?

A tax write-off doesn't mean free money. You might get some money back but not 100%. 

You are saving your tax rate. If you buy something for 100 and your tax rate is 25% you are saving $25.

You are still paying $75 for the item.

I don't understand your angry tone and 6 replies either. Let's keep things civil.

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

Cc fees and any other type of fees, postage, etc are cost of good sold. If you sell a widget or provide a service for $20 and pay a fee whether it be to Amazon, eBay, cc or anyone else for $2.00 then your net sale is $28

 

As far as my impatience,  folks who use Quickbooks should know this or get help from an expert who knows As a consumer, I am tired of seeing businesses trying to pass off fees to me that they are writing off at the end of the year. I have highly considered putting a full page ad in the newspaper so that the public is aware of what is going on

 

if a business margins are not acceptable, then raise your prices.  your prices. Don’t try to underhandedly receive more money by charging bogus fees. Enough said on this subject
  

Zshumate
Level 2

How do I charge customers credit card processing fee on an invoice?

Your suggestion of charging higher prices is what we are trying to avoid. If we charge everyone 3 percent more we are gouging the folks paying with cash, check, or ACH.

 

The net effect of passing through a credit card fee is 0. There is no double dipping going on here.

ATX78730
Level 2

How do I charge customers credit card processing fee on an invoice?

Sorry can't just accept "Enough said on this subject" because its too fun correcting your incompetence.  If I understand your math, $20 price plus $2 fee = $28 net sale?  Hmmmm......

Benjamin Bunny
Level 2

How do I charge customers credit card processing fee on an invoice?

I'm in Florida where services aren't taxed like goods. I'm a service based business. Some invoices can be $10K, so to lose $300 for no reason, is a huge hit. If I raise my rates by 3%, I can lose business. Also, there are methods of payment that do not charge a service fee, like a good old fashioned check for example. What I and other entrepreneurs here are saying is, though we could raise our prices wholesale across the board to account for the 3% loss, what we'd prefer to do is give our clients/customers the option of paying one rate for the convenience of using CC payment or receive a discount if they choose to use something like a check to pay.

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

I hear you Benny but I’m not sure how else I can say it. If you make $100,000 this year in service fees and all of them pay by credit card and the credit card company charges you $3,000 in fees (3%) then when you pay taxes to the IRS, your net income is not $100,000 dollars but $97,000. Credit card fees are a cost of doing business, along with other types of charges and 100% come off off your gross sales. 

In Quickbooks, it was listed as an expense titled “Professional Fees”. Since i was in the e-commerce business, i had several fee categories under that. 

it is a credit card world. By charging fees for something that you will not have to pay for at the end of the year, you lose customers for no reason. Just easier all the way around both for your customer, you, and your accountant 

 

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

The reason why the math was messed up is the forum kept crashing so by the time I copied and pasted it and it accepted it, I’m surprised it made since at all. Bottom line take a small accounting course. It will benefit you and the aah moment will come

elipey
Level 1

How do I charge customers credit card processing fee on an invoice?

Oh yes there is. If you charge your customer a cc fee and then take it off of your taxes, you are double dipping. Take a quick accounting course. The light bulb will go off. Just simple math in the end. IRS gross and IRS net

Zshumate
Level 2

How do I charge customers credit card processing fee on an invoice?

Not all businesses are 100% credit card. I’m glad this worked for your business but different payment types have significantly different fees. Even if this was offered as an automated cash/check discount, we could mark up prices and it could serve a similar purpose.

This is not an attempt to gouge customers. It is an attempt to allow customers to make that choice without impacting our bottom line.

christian-pointb
Level 2

How do I charge customers credit card processing fee on an invoice?

This absolutely needs to be incorporated into QBO. As an electrical contracting business in my area. Out total net profit goal is around 6%. Most people pay by credit card, so almost half of my entire years' profit goes to credit card processing fees. Just about everyone I do business with has a "cc fee charge" on their payment systems, why can't Intuit incorporate one? 
I may literally need to migrate away from QBO over this small thing!!

Rea_M
Moderator

How do I charge customers credit card processing fee on an invoice?

I can see how advantageous it is to incorporate credit card processing fees on invoices, Christian. Let's send this suggestion to our product engineers so they can consider adding this in future updates.

 

Due to the varying regulations on credit card surcharges across different states, the feature to automatically include processing fees in an invoice is currently unavailable. However, our product engineers continuously seek to fulfill our customer's needs, and your input is vital in deciding which features will be incorporated in upcoming updates. To send feedback, here's how:

 

  1. Go to the Gear icon in the upper right and choose Feedback under Profile.
  2. Type in your recommendation in the Share your feedback field.
  3. Click Next to submit.

 

Meanwhile, you have the option to include a credit card processing fee in your invoices by setting up a service item and adding it manually. Another option is to explore third-party apps that can be integrated with QuickBooks to help you complete your task.

 

Additionally, once your customer paid your invoice, record it in QuickBooks to balance your accounts. I've added this article to guide you through the procedure: Record invoice payments in QuickBooks Online.

 

Please feel free to post a comment if you have any further clarifications about charging credit card processing fees in your invoices. I’m more than happy to lend a helping hand.

SIAB
Level 3

How do I charge customers credit card processing fee on an invoice?

@christian-pointb 

Why don't you consider having a 3rd party payment processor to integrate with QB? You don't have to need to use QB Payment.

Benjamin Bunny
Level 2

How do I charge customers credit card processing fee on an invoice?

Truthfully, because I don't want to. I have enough going on in my business...I don't need ANOTHER app to do what I need. For what I pay for QB, this should be included. Also, it's completely possible for QB to do it. The reason it hasn't happened is because QB is only because they don't want to and they are in bed with the credit card companies.

christian-pointb
Level 2

How do I charge customers credit card processing fee on an invoice?

I went ahead and submitted the feedback as mentioned. 

I understand the idea of manually adding the fee, but as many others have said, its too time consuming and comes across as less professional when we need to ask how they will pay every time, then manually calculate/add the fees directly to the invoice. 

Fingers and toes crossed this is taken into consideration. 

christian-pointb
Level 2

How do I charge customers credit card processing fee on an invoice?

Its true that another payment processing app could accomplish this, and I have started looking into it, but the ones I am seeing so far don't look as professional during checkout, or they charge a monthly fee on top of the processing fees. Any recommendations? 

SIAB
Level 3

How do I charge customers credit card processing fee on an invoice?

@christian-pointb 

Any recommendations?

 

Do you run B2B or B2C company?

christian-pointb
Level 2

How do I charge customers credit card processing fee on an invoice?

We run both. Primarily B2C

SIAB
Level 3

How do I charge customers credit card processing fee on an invoice?

@christian-pointb 

You can email @Fiat Lux - ASIA and they will recommend 2 merchant service providers to integrate with QB.

somervilleunits
Level 1

How do I charge customers credit card processing fee on an invoice?

Just mention about the adding invoice option. 

Benjamin Bunny
Level 2

How do I charge customers credit card processing fee on an invoice?

Nope. If I have to have a third party provider do this, I'm just going to pick another platform that has everything I need integrated. QB can do this. They just don't want to. They say it's because each state has different rules....who cares? A lot of people do business across state lines. Or leave that up to the user to determine, or create a dropdown menu with each state...there's lots of options they could implement. The reason they don't do it is either a. complacency or b. it doesn't benefit their relationship with the credit card companies.

Freedom1711
New Member

How do I charge customers credit card processing fee on an invoice?

 Very valid point , the banks always win.  

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