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Level 1

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

I am making accountant changes manually, and I have a question about the actual journal entry. This is to remove an old credit so that the credit card can be closed.

Acct Entry Details:

  • Action: Applied
  • Type: Journal Entry
  • Num: aje14
  • Name: Sears Credit Card 1234
  • Account: 2110 Accounts Payable
  • Memo: Applied to Credit Card Credit
  • Amount: 0.56

My question --- What would the journal entry look like? The "Applied to Credit Card Credit" throws me.

Thank you for your help!

datavet

Solved
Best answer 12-10-2018

Best Answers
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Level 15

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

You never use JE for this; you would be violating Cash Vs Accrual reporting.

Even worse, they offset credit card to AP? You never use JE for AP or Credit card, and using it between them is even worse, as that affects the reporting.

Let's stop making JE and fix this.

That existing JE would never be between CC and AP. Those are both Liability accounts, so they accomplished Nothing from the perspective of the P&L.

Increase the credit card account balance = Banking menu > Enter Credit Card Charge.

Decrease the credit card account balance = Banking menu > Enter Credit Card Charge, but change that at the top, the radio button, to a Credit.

Here is the problem with mixing AP into this: the CC account considers itself "paid" by any AP entry. Even if you never make a payment in Pay bills, or only partially, the CC account balance was been affected by that AP entry, already.

So, let's keep going: AP is affected by using Enter Bill (increases AP) and Enter Bill > change it at the top to a vendor Credit.

Now, it is time for you to Unwind this mess. Because making entries between these two is simply running your data in circles and not Resolving anything.

"The "Applied to Credit Card Credit" throws me."

It's just a memo, so who cares? It isn't Functional. They never "applied" anything. They Hid It elsewhere.

You didn't mention which is the debit and which is the credit, nor the date. You need to Figure this out, then Delete the JE after doing it using the Credit Card tools and/or the Vendor Bill tools.

And by the way, your accountant just revealed they have no idea how to use QB properly, by making that entry. It is bad enough when they use Bill and Credit Card together; using JE for both of these accounts is even worse.


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6 Comments
Highlighted
Level 15

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

You never use JE for this; you would be violating Cash Vs Accrual reporting.

Even worse, they offset credit card to AP? You never use JE for AP or Credit card, and using it between them is even worse, as that affects the reporting.

Let's stop making JE and fix this.

That existing JE would never be between CC and AP. Those are both Liability accounts, so they accomplished Nothing from the perspective of the P&L.

Increase the credit card account balance = Banking menu > Enter Credit Card Charge.

Decrease the credit card account balance = Banking menu > Enter Credit Card Charge, but change that at the top, the radio button, to a Credit.

Here is the problem with mixing AP into this: the CC account considers itself "paid" by any AP entry. Even if you never make a payment in Pay bills, or only partially, the CC account balance was been affected by that AP entry, already.

So, let's keep going: AP is affected by using Enter Bill (increases AP) and Enter Bill > change it at the top to a vendor Credit.

Now, it is time for you to Unwind this mess. Because making entries between these two is simply running your data in circles and not Resolving anything.

"The "Applied to Credit Card Credit" throws me."

It's just a memo, so who cares? It isn't Functional. They never "applied" anything. They Hid It elsewhere.

You didn't mention which is the debit and which is the credit, nor the date. You need to Figure this out, then Delete the JE after doing it using the Credit Card tools and/or the Vendor Bill tools.

And by the way, your accountant just revealed they have no idea how to use QB properly, by making that entry. It is bad enough when they use Bill and Credit Card together; using JE for both of these accounts is even worse.


View solution in original post

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Level 1

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

qbteachmt, Thank you so much for your in-depth response.  You do not know how much I appreciate it.  

I erred in not including the date in my question.  I wanted to include it in this comment, in case the date might make a difference in your response.

The date of the entry was 10/29/2015 - last tax year. I am just now making accountant's changes for last tax year. Does knowing the date change your response?

Thank you!
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Level 1

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

qbteachmt,  I got it sorted.  Again, many, many thanks for your help!
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Level 15

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

:smile: Glad it helped; I found it to be a fun ride. As long as your entries to remove the JE and made the proper way, also are the right dates and accounts and change the accounts the same direction, you should be fine.
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Level 1

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

Im newbie in QBO, what or  how is the entry of credit adjustment in credit account?

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Moderator

How Do I Make Adjusting Entry to Remove Old Credit Card Credit

Thanks for choosing QuickBooks, zharivera.

 

Would you mind telling me more about your concern? I'd appreciate any additional information to help us look for the right solution.

 

May I know what specific credit are you referring to? Is it a credit card account? Or are you trying to adjust credit from your customer? 

 

For now, since you're new to QuickBooks Online (QBO), I'd like to share the following resources to be more familiar with the product's features and function:

I'll be around whenever you need help with QuickBooks. Have a good one.

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