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How do I record a reimbursement of the hotel expenses from a conference attended? The hotel was paid using a credit card and received a check coverin

How do I record a reimbursement of the hotel expenses from a conference attended? The hotel was paid using a  credit card and received a check covering half of the hotel expenses.

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Best answer 10-02-2018

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QuickBooks Team

Re: How do I record a reimbursement of the hotel expenses from a conference attended? The hotel w...

Hello Andres,


I can help you record this transaction in QuickBooks Desktop.


If this is a personal expense, you’ll need to make a deposit to reimburse the amount. This process will return the money taken out from your Bank account. Then, reduces the amount incurred in the Expense account.


Here’s how:

  1. Go to Banking at the top menu bar, select Make Deposits.
  2. From the Deposit To field, select the Bank account you have initially taken the money out.
  3. In the From Account column, select the Expense account you’ve used for the Hotel expense.
  4. Select a Payment Method.
  5. Enter an Amount.
  6. Click Save and Close.

That’s it! You should now be able to record the reimbursement in QuickBooks Desktop. I’d still recommend consulting with an accountant prior to creating this transaction.


Don’t hesitate to let me know if you have additional concerns about the process. I’m here to keep helping. 

2 Comments
QuickBooks Team

Re: How do I record a reimbursement of the hotel expenses from a conference attended? The hotel w...

Hello Andres,


I can help you record this transaction in QuickBooks Desktop.


If this is a personal expense, you’ll need to make a deposit to reimburse the amount. This process will return the money taken out from your Bank account. Then, reduces the amount incurred in the Expense account.


Here’s how:

  1. Go to Banking at the top menu bar, select Make Deposits.
  2. From the Deposit To field, select the Bank account you have initially taken the money out.
  3. In the From Account column, select the Expense account you’ve used for the Hotel expense.
  4. Select a Payment Method.
  5. Enter an Amount.
  6. Click Save and Close.

That’s it! You should now be able to record the reimbursement in QuickBooks Desktop. I’d still recommend consulting with an accountant prior to creating this transaction.


Don’t hesitate to let me know if you have additional concerns about the process. I’m here to keep helping. 

Frequent Contributor *

Re: How do I record a reimbursement of the hotel expenses from a conference attended? The hotel w...

Thank you for your help!