How do I record construction equip rental costs in QuickBooks online? I rent const. equip. for my company to perform its service and am unsure how to enter the expense

The only issue with that is if you were also getting the operator it will not put it for a 1099 when you listed as equipment rental. my problem is if I put it as a subcontractor to where I can get a 1099. It’s technically not listed right because I’m renting equipment and it just comes with the operator

Hello there, @jackpotconcrete. I'll help you record an equipment rental in QuickBooks Online (QBO) with an operator that's tracked for 1099.

If you haven't yet, you'll need to create two separate Expense accounts to track the equipment rental and 1099. However, I recommend reaching out to your accountant for the specific detail type to use. 

Then, set up the operator as a contractor to track them for 1099. Here's how:

1. Go to Payroll and select Contractors.
2. Click Add a Contractor.
3. Enter your contractor's info, or check the Email this contractor box so they can fill it out.
4. Once done, select Add Contractor.

Here's detailed information about the process: Set up contractors and track them for 1099s.

Once done, use the appropriate Expense account when paying the equipment rental and the operator. 

I'll share these articles to guide you in preparing and filing your 1099s in QBO: 

• Create 1099 reports in QuickBooks.
• Create and file 1099s with QuickBooks Online.

Keep in touch if you have additional clarifications about your expenses. I'll be glad to join the conversation to assist you further. Stay safe, and have a great rest of the day.

We rented a crane for a job, does the crane company get a 1099? If so can you tell me how to map it. It shows up as upmapped.

Hey there, @sales98. 

Thanks for following along with the thread and sharing your concerns. 

In most cases, no 1099 is required for crane rentals when you’re paying strictly for the use of equipment.

The IRS requires 1099-NEC forms for services, not for equipment rentals. Since a crane rental is considered an equipment expense (and not rent of real property), it should be recorded to an Equipment Rental or Equipment Lease expense account and left unmapped for 1099.

A 1099 would only be required if the vendor is providing separately identifiable labor or operator services (for example, an operator billed as a subcontractor). In that situation, the labor portion should be split out and mapped to a Subcontractor expense and reported on 1099-NEC, Box 1.

It's always important to confirm any tax related questions with your accounting professional. If you don't have an accountant, don't sweat it. You can find one here in our Resource Center. 

Please let me know if you have any additional questions or concerns. I'm happy to assist in any way that I can. Have a great day!