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mk15814
Level 1

How to enter a stolen cashed check after we've deleted the check in QuickBooks

We cut a check to pay a bill but the supplier never received it. We deleted that check and issued a new one which she received and cashed. In the meantime, the original check was fraudulently endorsed and cashed. I don't know how to record this in QuickBooks and I can't reconcile my bank statement until I do so.  If all I have to do is record the transaction on the register, do I book it to "Bad Debt" or some other account line?

 

Thank you.

2 Comments
JonpriL
Moderator

How to enter a stolen cashed check after we've deleted the check in QuickBooks

Hello @mk15814,

 

You're on the right track, you can create a new expense account to help track your stolen checks. But I'd still recommend contacting your accountant for guidance in tracking these checks correctly.

 

That being said, let me show you how you can create a bad debt expense account:

  1. Go to Lists.
  2. Select Chart of Accounts.
  3. Under Account, select New.
  4. Choose Expense.
  5. Say Bad Debt as the new expense account name.
  6. Click Save & Close.

Additionally, I've got you this helpful reference for a compilation of articles you can use to help organize your vendor's transactions: Accounts Payable workflows in QuickBooks Desktop.

 

If there's anything else that I can help you with, please let me know in the comments. I'll be here to help. Stay safe!

mk15814
Level 1

How to enter a stolen cashed check after we've deleted the check in QuickBooks

Thank you, JonpriL. We have a Bad Debt account set up. I'll contact my accountant to make sure I'm logging the stolen check correctly.

 

Cheers!

Mary

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