How to record a delivery service fees for Grub Hub, DoorDash and UberEats

Hi there, CoffeeShopBookeeper!

You quite have a tricky scenario, so I've summarized everything to be sure we're on the same page.

Here's what I'm getting: You have a restaurant that accepts orders from Grubhub, DoorDash, and Uber Eats. All sales (tax inclusive) are recorded in your Clover POS and are accounted for in a clearing account that you also want to be reconciled. Each sale is reduced by a 30% commission and a refund if there's one, but these deductions aren't reflected in Clover reports.

Process-wise, putting the sales in a clearing account can work, but I suggest having an accountant review this. Then, to deduct the commission or refund, include it as an additional line item when you transfer the payment from clearing to a business account. We can record this via a journal entry because you use a clearing account, not the Undeposited Funds.

On the other hand, the sales tax is already included in the sales receipt, so let's omit it from the discussion.

Let's transfer one payment transaction from clearing to a business account:

1. Click +New and choose Journal entry.
2. On the first line, select your clearing account and enter the payment amount in the CREDITS field.
3. On the second line, select your business account (checking, savings, COH) and enter the net amount (deducted by commission or refund) in the DEBITS field.
4. On the third line, select the commission or refund account and enter the amount in the DEBITS field. Create an expense account for commissions and refunds if you don't have one yet.

The total refund in a week can be recorded as a separate journal entry. Just use the clearing and refund accounts on it.

Lastly, it's better to have this checked by an accountant, especially that we're manually posting amounts to accounts with the use of journal entry.

Comment below if you have questions along the way until you're all set. We're just right here to always assist you.