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sunnymountain
Level 1

How to record & correct owner's draws

I help a relative with books and I have continued to enter transactions in the way my predecessor did, though I know much of it isn't technically correct. The CPA who prepares the tax forms sorts through it at the end of each year. 

 

But, I'd like to clean up the books. Because the sole owner has been pulling a profit (it's an LLC) for several years, he pays himself each month - the amount varies. I have always entered this as a credit to cash and a debit to his equity account (same as my predecessor). But this has resulted in a very negative equity account over the years as he hasn't contributed any personal money in that time.

 

My guess is that the tax accountant views the equity account as an owner's draw account. But I'd like to clean up these books and have things be recorded correctly. Any suggestions? Should I create an owner's draw account and make an entry to shift the equity balance to owner's draw?

 

Does retained earnings play in here? Should I be using an end of year entry to shift net income to retained earnings and then start pulling his draws from retained earnings? Thank you for any advice!

1 Comment 1
Rustler
Level 15

How to record & correct owner's draws

If when the books were set up, you said that it was a sole proprietor, then retained earnings is in fact the owner equity account. Net profit from last year is automatically posted to RE for you at the start of the new year.

 

I dislike how intuit did things for sole proprietors only.

 

You can post both investment and draws to the owner equity account, nothing wrong with that. Most folks though separate drawing and investment so that during the year you can see the totals for that year.

Then at the start of the new year, after all tax time adjustments are made, drawing and investment are moved to equity with journal entries, as in retained earnings.

 

But regardless of how you do it, equity should never go negative during the year but especially at the start of a new year.

 

I suggest for sole proprietors and partnerships the owner/partner equity accounts look like this:

[name] Equity (do not post to this account it is a summing account)

>> Equity ( first of the year roll up drawing and investment into this account as well as retained earnings)

>> Equity Drawing (record the value you take from the business here)

>> Equity Investment (record the value you put into the business here)

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