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JessPhilly
Level 2

How to record transaction: Employee paid a large vendor invoice with their personal credit card

It is an employee reimbursement which has nothing to do with the payroll accounts listed. 

 

Is there someone else who can assist. I do not think we are aligning in what the conversation is. 

 

I am sorry. Maybe I didn't explain it correctly. 

 

I have expense reports from employee A who pays items for work. I reimburse them through payroll. Typically I create one bill for the employee using the correct accounts for each transaction he made. Then when I create the journal entry for payroll I add into the affect that I reimbursed employee A it is not his wages. It is his personal money. So I use accounts payable and use employee A name. This creates a match to the bill..

 

What I need to solve for is:  track the charges by the vendor not the employee I am reimbursing. 

How can I do this? 

 

 

GebelAlainaM
QuickBooks Team

How to record transaction: Employee paid a large vendor invoice with their personal credit card

I appreciate your response, @JessPhilly. I'm here to help you track rack the charges by the vendor in QuickBooks Online (QBO).

 

We can create a bill and then post it to the vendor's name to track the vendor charges. Let me share the steps below.

 

  1. Click on the +New button.
  2. Select Bill.
  3. Enter the vendor name.
  4. Fill in all the other details.
  5. Then click Save and Close.

 

See this article for more details on tracking bills and managing payments in QBO: Enter and manage Bills and Bill Payments in QuickBooks Online.

 

For more information about managing expenses in QBO, check this link: Enter and Manage Expenses in QuickBooks Online.

 

Please get back to me if you have clarifications or other QuickBooks-related concerns. I'll be around and happy to help. Stay safe!

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