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Experienced Member

My situation is similar to the original post and I tried...

My situation is similar to the original post and I tried to do what r1lawrence described. So I have the bill from (say) Acme Office Products for $50, but an employee (say Bob) paid it and I want to reimburse Bob. I don't want to show I bought printer paper from Bob, I want to show that I bought printer paper from Acme and then reimbursed Bob. The answer r1lawrence gave seems to answer the question of showing the whole transaction, which I want.
Established Community Backer ***

You never use a Discount function. You just bypassed ever...

You never use a Discount function. You just bypassed everything you stated you Want to see. A vendor bill is offset with a vendor credit.
Experienced Member

Thank you. I think I've got things resolved now!

Thank you. I think I've got things resolved now!
Not applicable

You need to look at WHY the employee paid the large compa...

You need to look at WHY the employee paid the large company expense on personal credit card. It's not good business. I have seen this happen often. Different reasons ...to accrue points/cash back on credit cards which would then essentially be income or to get large sum of cash without a cash advance rate on their credit card or various other reasons. Either way, it should not happen and a determination as to why!

Established Community Backer *

Re: How to record transaction: Employee paid a large vendor invoice with their personal credit card

So I assume you entered the bill for the freight.  You need to set up the employee as a vendor.  You will have to use some different form of their name so that is not a duplicate list entry. 

 

Enter a vendor bill toggling the credit field at the top of the enter bill field and enter the amount that the employee paid.  Go to pay bills.  Select the vendor and apply the credit that shows at the bottom of that window.  If not paid in full, swipe through the amount paid on the vendor screen and type in the amount that the employee paid.

 

Enter a bill for the amount that the employee paid with the employee as the vendor.

Community Explorer **

Re: For QB desktop: This worked for me: Create a Reimbursemen...

I created the reimbursement account as described and everything went through fine but now my cash basis balance sheet doesn't balance. It's off by the exact amount of the bills paid by the owner on her AMEX. Anyone else have this issue or know how to fix it?

Community Explorer **

Re: For QB desktop: This worked for me: Create a Reimbursemen...

Forgive me if this is a duplicate comment

 

I followed the instructions to create the Reimbursement other current liability account. Everything went through fine and I was able to bring the reimbursement account to zero. However, now my cash basis balance sheet is out of balance by the exact amount of vendor bills paid for by the owner on her AMEX. Has anyone else had this problem or know how to fix it?

Active Member

My boss wants to be reimbursed

My boss said he pays subcontractors from his personal account. I know this is untrue. He wants to be reimbursed from the company account. It is almost $100k. How do I do this? 

QuickBooks Team

Re: My boss wants to be reimbursed

Thanks for joining this thread, Queenie634.

 

Let me help guide you on how to process reimbursement in QuickBooks Online (QBO). 

 

To record a business expense paid for by personal funds, you have an option to enter the reimbursement either as a check or as an expense. 

 

Here's how to reimbursement as a check:

  1. Select the Plus icon (+) on the Toolbar.
  2. Under Vendors, select Check.
  3. (Optional) In the Choose a payee field, enter the name of the partner/owner.
  4. Select the Bank Account you are reimbursing from (you can also use petty cash).
  5. In the Account column, select Partner's Equity or Owner's Equity.
  6. Enter the Amount of the reimbursement.
  7. Select Save and close.

To record the reimbursement as an expense, here's how:

  1. Select the Plus icon (+) on the Toolbar.
  2. Under Vendors, select Expense.
  3. (Optional) In the Choose a payee field, enter the name of the partner/owner.
  4. Select the Bank/Credit account you are reimbursing from (you can also use petty cash).
  5. In the Account column, select Partner's Equity or Owner's Equity.
  6. Enter the Amount of the reimbursement.
  7. Select Save and close.

For additional reference, you can check this article on how to pay for business expenses with personal funds

 

Just in case you need further assistance with the steps, you can contact our QuickBooks Online Support Team. They have additional tools to pull up your account and do a screen-share.

 

Here's how you can contact our customer support:

  1. Sign in to your QuickBooks Online company.
  2. Select Help (question mark icon) at the top right.
  3. Select Contact us to connect with a live support agent.

This will get you on the right track. Please know that I'm just a post away if you have additional questions about the reimbursement. Have a good one. 

Experienced Member

Hi Lexiesmemere. One question regarding that part when you said " be sure to enter the vendor's name under the Customer:Job column" - when I try to enter the vendor's name all I have is customers, can't access my vendors. Should I enter a new vendor as a customer to work it out?

 
Moderator

Re: Hi Lexiesmemere. One question regarding that part when you said " be sure to enter the vendor...

There's no need to add a new vendor, Ma_nna.

 

QuickBooks Desktop allows you to select a vendor in the CUSTOMER:JOB drop-down. Let me lay down the steps that Lexiesmemere has described. 

  1. Click on the Banking menu. 
  2. Select Write Checks.
  3. Select the employee in the Pay to the order of drop-down. 
  4. In the Expenses tab, select Accounts Payable from the ACCOUNT drop-down. 
  5. Select the vendor from the CUSTOMER:JOB drop-down.
  6. Enter the amount.
  7. Click on Save and Close

 

If you are using QuickBooks Online, there's another way to record an employee reimbursement. Here's a reference with the steps: How to reimburse an employee.

 

We are glad to get you directed to the right page when recording an employee reimbursement. Let us know if you need more help.