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rapiddove-gmail-
Level 1

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

We charge 23% of each load the owner operator hauls. Meaning their cut is 77% of each load. How can I create an expense template to do this. I am able to do it in invoices, but this is not right because invoices are for account receivables
5 Comments 5
SarahannC
Moderator

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

Hello there, @rapiddove-gmail-.

 

If you mean creating a recurring transaction for expense, you can follow the steps below to get this done. QuickBooks allows you to create a template for expense, where you can enter the quantity, rate, and description. Here's how:

 

  1. Go to the Gear icon.
  2. Select Recurring transactions under Lists.
  3. Click New at the upper-right corner.
  4. Select Expense in the Transaction Type. Then, OK.
  5. Enter all the required details. Under the Item details, you can enter the quantity, rate, and description.
  6. When you're ready, you can click the Save Template button.

To learn more about recurring transactions and reviewing them, you can read through these articles:

 

 

Visit again if you're referring to something else or need further assistance with this matter. I'll be around whenever you need help. Take care and stay safe always!

SarahannC
Moderator

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

Hi rapiddove-gmail-,


Hope you’re doing great. I wanted to see how everything is going about creating an expense template with quantity, rate, and description. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.


Looking forward to your reply. Have a pleasant day ahead!

rapiddove-gmail-
Level 1

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

I do not want to create a recurring transaction. I just want to create a template so I can fill it out weekly then send my contractors a copy of it weekly and also pay them what the weekly settlement says. 

rapiddove-gmail-
Level 1

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

I am not trying to make a recurring transaction. I am trying to create a template for a weekly settlement in order to pay my contractors. I want to be able to fill the template weekly with what their ratings were with detail, send them a copy of their weekly settlement, and pay them direct deposit according to the weekly settlement. Thanks

Jovychris_A
Moderator

I have a trucking company that leases on to owner operators. How can I create an expense template that will let me enter the quanity, rate, and description in it?

Thanks for your prompt response and for sharing more details about your goal, @rapiddove-gmail-.

 

Currently, we're unable to create a template for weekly settlements to pay contractors via direct deposit. What I can suggest is you can manually create a weekly timesheet in QuickBooks Online (QBO). This way, you're able to enter ratings and descriptions.

 

First, please make sure to set up your contractor's vendor profile. After that, we can turn on the time tracking feature in QuickBooks. To do this, we'll need to perform some setup on the Account and settings page.

 

 

Here's how to do it:

 

  1. Click the Gear icon, and then choose Account and settings.
  2. Select Advancedand then go to the Time tracking section.
  3. Click the pencil icon to edit, and then set your time tracking preferences.
  4. Select Save, and then Done.

 

This time, you're ready to track your contractor's billable time. Then you can create a timesheet through the +New button.

 

Here's how:

 

  1. Click +New, and then choose either Single time activity or Weekly timesheet. In your case, the Weekly timesheet activity option can be a perfect fit since you bill your contractors weekly.
  2. Select the contractor's name from the drop-down.
  3. Enter the billable time.
  4. Ensure to enter a billable rate, and then mark the Billable (/hr) checkbox.
  5. Fill out other info needed.
  6. Click Save and Close.

 

Once done, you can set up contractors' direct deposit. Once completed, you'll have to complete a test transaction to verify the bank account on file. However, if you already connected your bank with QuickBooks, you will not see this prompt.

 

Also, you can create a time tracking only user through the Manage Users feature. For the detailed steps, please see this article: Set up time tracking in QuickBooks Online.

 

After tracking your contractor's billable time, you can access some related reports to monitor them. To do that, you can navigate through the Reports menu. Then, enter the search field any of the following: 

 

  • Recent/Edited Time Activities, Time Activities by Customer Detail.
  • Time Activities by Employee Detail, Unbilled time.

 

If you need more assistance with the features I've mentioned for weekly settlement, feel free to leave a comment below. I'll be back to help. Take care always!

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