I have Quickbooks Online. I need to increase our inventory. I understand that creating a PO is the first step. How do I receive inventory paid with a credit card?

I'm glad to see you here in the Community, @Courtez15. I'm happy to help you record your inventories paid with a credit card. 

You can link  the purchase order to an expense when you receive the items and pay them immediately. QuickBooks will automatically add them to your current inventory count.

Beforehand, we'll have to ensure your purchase forms are set up to display the items table so you can itemize your products and services. Follow these instructions below:

1. Go to the Gear icon and then Account and Settings.
2. Select Expenses.
3. In Bills and expenses, select the Edit icon.
4. Turn Show Items table on expense and purchase forms on.
5. Select Save, then Done.

Then, these steps will guide you on how to add the purchase order to an expense:

1. Select + New.
2. Choose Expense. 
3. From the Payee dropdown, pick the vendor. This opens a window with their open purchase orders.
4. Select Add for the correct purchase order. This adds the items from the purchase order. They appear in the Item details section.
   
5. From the Payment account dropdown, choose your credit card account.
6. Adjust the quantity or amount for each line item to reflect the portion you received or plan to pay for.
7. Hit Save and close.

Additionally, this article provides more information about handling bills to be paid later and on the spot: Difference Between Bills, Checks, and Expenses.

Be sure to tap me again if you have further questions and let me know how steps work out. I'd be delighted to help. More power to your business!

Thanks @LieraMarie_A !

I'm still a wee bit confused and want to make sure I don't make a mistake. I may be over thinking things. If you would bear with me, I want to go over the process.

1. I review my business checking account (101 business checking account) with Quickbooks, I categorize this particular transaction as an expense (460 COGS).

2. I create the PO with the receipt we are given with the purchase.

3.  I create an expense with the vendor we used and attach the PO previously created. Then I select the 'Payment account' as '101 business checking account'.

Is this correct? It seems like this would duplicate the transaction I see from the vendor (when they charge us) when I review transactions.

Thank you again for your time and help.

I appreciate you getting back to us and providing an update, @Courtez15.

Beforehand, thanks for taking the time to do the recommended steps given by my colleague on how we can record inventories paid with a credit card.

Regarding your concern, you're on the right track with the process that you'll want to go over. That said, it won't create a duplicate transaction. 

On top of that, we can receive the Purchase Order using an expense or a bill. I'll show you how:

1. Go to + New.
2. Select Expense, Check, or Bill.
3. Choose the vendor or payee from the drop-down menu.
4. Under Payment method, select the same payment method you use in inventories.
5. When the Purchase Orders section appears on the right-hand side of the screen, click Add on that PO.
6. Enter the necessary details and click Save.

Once all quantities or amounts on the PO accounted for across all of its linked transactions, it'll be automatically closed, or you can manually change its status by closing individual lines on it.

Lastly, I've added this helpful article that'll guide you in identifying and finding your purchase order transactions: How to Run Purchase Order Reports?

Moreover, these great resources that help you modify your reports based on the data you need:

• Customize reports in QuickBooks Online
• Memorize reports in QuickBooks Online

If you have any further questions or concerns with other QBO-related tasks, please know that you can always tag my name. I'm here to help you in any way I can. Enjoy your day!

@LieraMarie_A,

Can you please review the message I wrote you back? I don't think Carneil understood what I was asking. 

Thank you for your help.

Hi, Courtez15.

Thanks for getting back to us. Allow me to chime in and help ensure this is taken care of for you.

The process you've mentioned above is correct. This won't create a duplicate transaction since you linked the Purchase Order (PO) to an Expense transaction.

You can follow the detailed steps shared by my colleague LieraMarie_A above for further guidance on how to go about this.

For more information about managing and adding POs to expense transaction in QBO, consider checking out this article: Add purchase orders to expenses, bills, or checks in QuickBooks Online.

I also recommend visiting our website for more tips and other resources you can use in the future: Self-help articles.

Please post again or leave a comment below if you have follow-up questions about this or anything else QuickBooks. I'm more than willing to help. Take care.