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jwyoungkc-sbcglo
Level 1

I mistakenly added all my invoice payments to my checking account. Is there a way to move the funds to undeposited funds without editing each payment?

I am new to Quickbooks and am just getting set up.
1 Comment 1
Rea_M
Moderator

I mistakenly added all my invoice payments to my checking account. Is there a way to move the funds to undeposited funds without editing each payment?

Yes, there's a way to move funds (invoice payments) to the Undeposited Funds account without editing each of them in QuickBooks Online (QBO), @jwyoungkc-sbcglo. I'm here to show you how.

 

The Undeposited Funds account keeps a record of payments in QuickBooks until you're ready to deposit them at your real-life bank. With QBO, here's the correct order of operations:

  1. Receive customer invoice payments to Undeposited Funds.
  2. Process a deposit (Bank Deposit) and select the received payments that match your bank feed.
  3. Match the bank feed deposit total to the deposit you've made in the Bank Deposit.

 

Since your invoice payments were added directly to your checking account, you can move them to the Undeposited Funds account by editing them through your bank register. To do this, here's how:

  1. Go to the Accounting menu.
  2. Select Chart of accounts.
  3. Find your checking account and select View register under the Action column. 81.PNG
  4. On the Bank Register page, locate and select the payment, and then select the Edit button. 82.PNG
  5. Once you're on the Receive Payment page, change the Deposit to field from checking account to Undeposited Funds.
  6. Click Save and close83.PNG

 

Once you're done and ready to combine multiple transactions (i.e., invoice payments) into a single record so QuickBooks matches your real-life bank deposits, it's the perfect time to process a Bank Deposit transaction. For the step-by-step guide, you can refer to this article: Record and make bank deposits in QuickBooks Online.

 

Then, to manage your bank deposits, I'd recommend pulling up the Deposit Detail report. This report will lists all your completed bank deposits and other necessary details. Go to the Sales and customers section from the Reports menu's Standard tab.

 

Also, I'd recommend reconciling your checking account every month. This will effectively monitor your income and detect any possible errors accordingly. You can check out this article for the step-by-step guide: Reconcile an account in QuickBooks Online. 

 

If you have other concerns about receiving invoices payments and depositing them in QBO, please don't hesitate to leave a comment below. I'm just around to help. Take care, and wishing you continued success.

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