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Level 1

I moved a number of bills and payments from 1 vendor to another vendor. How do I reassociate payments w/their respective bills, so the overdue amount zeroes out? Thanks

Balance in account is zero, but overdue amount is there and includes all the bills that were just moved into the new account. When looking at payment , the association is there, but system still thinks it's overdue.
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QuickBooks Team
QuickBooks Team

I moved a number of bills and payments from 1 vendor to another vendor. How do I reassociate payments w/their respective bills, so the overdue amount zeroes out? Thanks

Let's investigate what's causing the overdue amount to reflect after paying the bills, yitzchakw.

 

When bills (which are already paid) show as unpaid in the Pay Bills window it's possible there are available credits (from unapplied bill payments, recorded credits, or journal entries to the Accounts Payable account) that have et applied. It could be also when transferring the bills, the payment was not successfully linked form it. To resolve this, just open the Bill Payment and make sure the bill is added or link to the transaction. Let me show you how:

 

  1. Go to Expenses on the left menu.
  2. Choose Expenses.
  3. Select a Bill Payment.
  4. Tick the View/Edit link under the Action column.
  5. Make sure you selected the Bill under the Outstanding Transactions section. If not click the Add or Add all button under the Add to Bill Payment section located on the right side of the transaction. 
  6. Press Save and close

For more details about this one, see Enter and pay bills article. Once done, the bill-payment will display a positive amount on both Account Payable (A/P), and into the bank accounts transactions when running vendor reports. 

 

Feel free to visit our Expenses and vendors page for more insights about managing your vendor transactions on your account.

 

I'd like to know how you get on after trying the steps, as I want to ensure this is resolved for you. Just reply to this post and I'll get back to you. Have a great day. 

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