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info97
Level 1

I need to change a vendor payment to an employees payroll record. How do I do that?

 
3 Comments 3
JanyRoseB
QuickBooks Team

I need to change a vendor payment to an employees payroll record. How do I do that?

Hi there, info97.

 

Good to see you here in QuickBooks Community. Allow me to help and guide you on how to change a vendor payment to an employees payroll record. 

 

In this case, you'll need to delete the payment for the vendor and create a paycheck for your employee. This way, the payment will apply on the employee's payroll record. Let me provide you with the steps below.

 

To delete vendor's payment, here's how: 

  1. On the left tab menu, click Expenses.
  2. Select Vendors.
  3. Double-click the name of your vendor.
  4. Look for the payment you applied.
  5. Click the View/Edit drop-down arrow.
  6. Select Delete
  7. Click Yes

Once done, you can now create an employee's paycheck by following the steps in this article: Create paychecks in online payroll.

 

If you need further assistance with the steps, I recommend calling our QuickBooks Online Support Team. They have the tools to pull up your account and do a remote session. 

 

Here's how you can contact our phone support: 

  1. Click this link: https://help.quickbooks.intuit.com/en_US/contact
  2. Select the version of QuickBooks, click Contact Us.
  3. Type-in Customer Support on the search bar. 
  4. And click Get the Phone number below.

This will get you on the right track. Don't hesitate to leave a comment below if you have additional questions about vendor's payment. I'm always here to help you out. 

J MUSBACH
Level 2

I need to change a vendor payment to an employees payroll record. How do I do that?

How do you make the correction if the vendor check has already cleared? I tried to do a journal entry but it did not increase the employees wages for their W2

Jen_D
Moderator

I need to change a vendor payment to an employees payroll record. How do I do that?

It's great to see you here, @J MUSBACH,

 

Journal entries in QuickBooks Online will not reflect in the payroll forms. To post this wage amount correctly into the W-2 report, you must delete the vendor payment and the JE adjustment. Once done, create a replacement payroll check.

 

To delete the vendor payment:

 

  1. Click the Expenses menu from the left navigation panel.
  2. Go to the Expenses tab and locate the transaction.
  3. Tap the arrow in the Action column then select Delete.

 

Once done, create an employee profile for the vendor to generate the replacement paycheck. Here's how:

 

  1. Tap the Workers menu then select Employees tab.
  2. Select the Add an employee button.
  3. Enter the employee details then hit Done.

Use the Run payroll button on the Employees page to run his first paycheck. See this article to learn more about processing employees pay: Create paychecks in online payroll.

 

However, if the check is issued from a later period, I would recommend contacting our Support Team. They can help run some adjustments on your account to correct the transactions and its posting.

 

Here's how to get support:

 

  1. Click the (?) Help menu at the top right section of your QBO Dashboard.
  2. Tap the Contact us button.

 

Let me know the how the call goes by leaving a new comment below. I want to make sure this is resolved and I'm here for additional help. It's been a pleasure to assist you. Have a lovely week ahead!

 

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