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Intuit
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Create paychecks in online payroll

Find out how to create paychecks with QuickBooks Online Payroll or Intuit Online Payroll.

Do you need to pay your employees? Online payroll services help you create paychecks fast. Let’s get your team paid.

Keep in mind that federal holidays can impact the direct deposit processing. Create paychecks 1 or 2 days earlier so that your employees are paid on time.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Online Payroll.

If your sign-in screen looks like this, you use Intuit Online Payroll.

Direct deposit processing times

When you use direct deposit, be sure to consider processing times when creating and approving checks. Processing and approval cut off times depend on your payroll service.

QuickBooks Online Payroll: Approve payroll before 5:00 PM PT 1 business day prior to the pay date, provided the pay date is a business day. Funds are pulled from your account on the same day your employees and contractors are paid.

Intuit Online Payroll: Approve payroll before 5:00 PM PT 2 business days prior to the pay date, provided the pay date is a business day. Funds are pulled from your account the day before employers and contractors are paid.

Any checks approved after the deadline will be processed the next business day.

Weekends and banking holidays may impact payroll processing times. If they overlap with your usual payday plan ahead so your team is paid on time.

Create paychecks in QuickBooks Online Payroll

  1. Sign in to QuickBooks Online.
  2. Go to Workers and select Employees.
  3. Select Run Payroll.
    • If you have more than one payroll schedule, select the schedule, then Continue.
    • Select the employees you'd like to pay.
    • Enter the hours and memos.
  4. Select Preview payroll.
  5. Select Preview payroll details or Submit payroll.
  6. Select Finish Payroll.

Create paychecks in Intuit Online Payroll

  1. Sign in to Intuit Online Payroll.
  2. Go to Payday.
  3. Select a pay schedule if you have more than one.
  4. Select the employees you'd like to pay.
    • If you have more than one payroll schedule, select the schedule, then Continue.
    • Select the employees you'd like to pay.
    • Enter the hours and memos.
  5. Select Create Paychecks.
  6. Confirm the amounts and payment methods, and select Approve Paychecks.

Tip: For next steps, you can print your paychecks, or pay your payroll taxes.

If you're interested in using free direct deposit, you easily pay employees and contractors.

FAQ

Your account has a security limit on the amount of money you can send with direct deposit services. This is your direct deposit security limit. It protects you from fraudulent activities.

You can request an increase if you expect to run a larger than normal payroll for things like bonuses or pay raises.

You can also cancel your direct deposit payment and issue a paper check instead.

You can temporarily turn off direct deposit and issue a one time paper check. This is common for paying bonuses, commissions, or final checks.

Turning off direct deposit won't delete your worker's banking info.

In QuickBooks Online Payroll:

  1. Go to Workers and select Employees.
  2. Select Paycheck List.

You’ll see the status of the paycheck listed and a detailed description when hovering over the status:

  • Scheduled: We have everything we need to send this check to the bank and pay this employee on. Need to make changes? Select the net pay amount before PT to modify or delete the check.
  • Processed: We already sent this employee’s paycheck info to the bank and aren’t able to make any more changes. This employee will be paid by the end of the day on < date>.
  • Returned: We ran into a problem with this employee’s bank account and couldn’t pay them via direct deposit. Watch your email for details on when we’ll return these funds to your bank account. Be sure to void this check and either create a new one after correcting the employee’s bank account information, or set the pay method to paper check.
  • Canceled: Direct Deposit was not included for this paycheck.
  • Paper Check: No status is listed because Direct Deposit is not included.

In Intuit Online Payroll, Intuit Online Payroll for Accountants:

You’ll need to provide your employees with a pay stub. When the check posts, employees can contact their bank to confirm the deposit.

Direct deposit funds are only deposited on open banking days (Monday- Friday). Banks have until 5:00 pm local time to post funds into a bank account per NACHA regulations.

If your worker doesn't see their funds after this time, there may be a reason. Here's how to resolve a rejected direct deposit and track down the payments with your bank.

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