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Niklas1
Level 2

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

 
Solved
Best answer August 17, 2020

Best Answers
Rose-A
Moderator

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

It's good to hear from you today, Niklas1.

 

I'm here to help and share some information regarding using the vendor's name in a journal entry in QuickBooks Online.

 

For any line in a Journal Entry that is posted to an Accounts Receivable (AR), QuickBooks Online required a customer name to be specified. You can only use the vendor's name if you are posting it to an Accounts Payable.

 

However, if you're posting it to the AR and wanted to use the vendor's name, as a workaround, you need to add the vendor as a customer with a slightly different name so you can choose it when you create the journal entry.

 

Here's how to add a customer:

 

  1. Go to Sales, then select Customers.
  2. Select New Customer.
  3. Enter your customer’s info.
  4. Select Save.

You can go through this article: Add a vendor. This will help you manage your vendor lists as well as on what report you can pull up to view their transactions.

 

Don't hesitate to drop me a reply below if you have any other concerns. Have a good one.

View solution in original post

4 Comments
gayatriluthfias20
Level 6

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

Hi @Niklas1 , i think vendor name can't apply for receivable account, it just can apply for payable account (setup a bill). Comment back, cheers.

Rose-A
Moderator

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

It's good to hear from you today, Niklas1.

 

I'm here to help and share some information regarding using the vendor's name in a journal entry in QuickBooks Online.

 

For any line in a Journal Entry that is posted to an Accounts Receivable (AR), QuickBooks Online required a customer name to be specified. You can only use the vendor's name if you are posting it to an Accounts Payable.

 

However, if you're posting it to the AR and wanted to use the vendor's name, as a workaround, you need to add the vendor as a customer with a slightly different name so you can choose it when you create the journal entry.

 

Here's how to add a customer:

 

  1. Go to Sales, then select Customers.
  2. Select New Customer.
  3. Enter your customer’s info.
  4. Select Save.

You can go through this article: Add a vendor. This will help you manage your vendor lists as well as on what report you can pull up to view their transactions.

 

Don't hesitate to drop me a reply below if you have any other concerns. Have a good one.

View solution in original post

Niklas1
Level 2

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

Dear @Rose-A ,

 

ok thank you for the answer. We will then need to create a customer.

 

Best regards

Niklas

Rose-A
Moderator

In Journal Entry how can I use a vendor in the Name field for an account receivable. It gives me the error that I need to chose a coustomer. Best regards Niklas

I'm glad to hear this worked for you, Niklas1.

 

Know that you can always visit our Help Articles page for QuickBooks Online in case you need some reference for your future tasks.

 

The Community is always in your corner if you ever need assistance again in the future. Take care!

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