Inventory basics question

Ok, so what about what when you purchase inventory and have it shipped through a third party. it wouldn't be included on the invoice.  How do you handle that?

Landed costs require a work around

You enter the inventory with bill to stock it

when you get third party shipping or customs or whatever, you pay that bill using a clearing expense account

then you edit the bill that stocked the items, add a portion of the landed cost to each item total, and then chnage to the account part of the transaction, select the clearing expense account and enter the amount as a negative number.  The bill amount will not change if you did the math right, save and click though any warnings about payments being applied

QB will revisit the the stock transaction and adjust item average cost, and if you sold some in between the bills, QB will adjust COGS as well.

Is this the same requirement for items that are not part of inventory?  For instance, we are an audio integrator business, so we purchase gear for our use and possibly for the use of doing gigs/rentals.  When we purchase gear or related items, we are charged for the items and a separate charge for shipping.  I can not figure out how to account for that shipping charge if we're not selling the gear and it's not part of inventory for sale.  It would be great if someone came up with a "shipping chart" for all the different ways to account for shipping.  

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@Notalemming wrote:

Is this the same requirement for items that are not part of inventory?  For instance, we are an audio integrator business, so we purchase gear for our use and possibly for the use of doing gigs/rentals.  When we purchase gear or related items, we are charged for the items and a separate charge for shipping.  I can not figure out how to account for that shipping charge if we're not selling the gear and it's not part of inventory for sale.  It would be great if someone came up with a "shipping chart" for all the different ways to account for shipping.  

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When you purchase for the business or the job, all costs are posted, they do not have to be split out.

If you buy a reel of cable locally for $55 including tax, that is the amount of the expense.  If you order a reel of cable for $25, plus $10 for shipping, then $35 is the expense

What you paid total, including inbound shipping and Sales taxes, is your Cost in the US for what you bought.

If you bought a Mixer board or PA system that is expensive enough to fall under the Fixed Asset regulations, that still is All Costs as Fixed Asset basis. You don't split it out.