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Level 1

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

 
6 Comments 6
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Level 15

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

Yes of course, that is the way it was always done

edit the vendor record and enter the information you have from the W-9

 

Intuit created this contractor tab, but in reality there is no difference between a contractor and a vendor other than whether or not they require a 1099 at year end

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Level 2

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

I can enter the W9 information but QB will not let me create 1099s unless the vendor or contractor has entered their information themselves.  I can't get some of them to enter, they just sent me a copy of their W9.  How can I create 1099s for them?  It just ways waiting for info and won't let me process.

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QuickBooks Team

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

Good to see you in the Community, @Bethf.

 

You can create 1099s for your Vendor/Contractors by manually updating their information using the W9 as what @Rustler said. Non-employees are categorized in Box 7 since they are Vendors/Contractors.

 

You can update their information by going to the Vendor menu.

 

Here's how:

  1. Go to the Vendors menu and then select Vendors.
  2. Click the vendor's name and next hit Edit.
    Vendor Info.PNG
  3. Enter the Company, Complete name, Business ID No.(Tax ID No.), and address. (Note: please make sure that you follow the format indicated for tax ID)
    99999999.PNG
  4. Click Save.

There you can now prepare and file 1099s.

 

If you want to E-file with the 1099 E-File Service, use this article as your reference: E-file through the 1099 E-File Service (QuickBooks Online).

 

You can always get back through this post if there's anything else. I'll be glad to help. Take care!

 

 

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Level 2

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

So I did that and discovered that 4 of my contractors who I paid over $1000 show up as not meeting the threshold for 1099.  Is this a bug or did I do something wrong?

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Content Leader

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

Hey there, Bethf.

 

Thanks for following up here after trying those steps.

 

After researching this situation a bit more, I wasn't been able to find any bug reports of several contractors not meeting the 1099 threshold. To make sure you get the best fitting information, I recommend calling in to speak with a member of the Support Team. Agents have specialized tools to take a look at data on both your side and ours to make sure everything is set up correctly. Here's how to contact this team:

 

1. Click the Help button in the top right corner.

2. Select Contact Us.

3. Enter Support in the field and choose Let's talk.

4. From here you can select to receive a callback at a time that's convenient for you.

 

Additionally, you may want to check out the following article to find out more about 1099 Troubleshooting.

 

Please feel free to let me know how the conversation goes. I'll be here to help in any way that I can.

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Level 2

Is there a way I can enter W9 information on a contractor instead of sending them the information email?

Unfortunately, I tried to reach support several times and never got a chat or a call back.  Finally called my accountant and she was able to fix the problem.  The accounts that I posted payments to needed to be marked as 1099 eligible.  She fixed the accounts and the contractors showed up.  I was unable to find any documentation that this was necessary.  Now I know.

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