P&L not posting correctly

Hi there, Robin.

Let me clarify things and help you with your concern about the Profit and Loss report. 

Did you write a check when paying the bills and using the WMU (expense account)? If so, it's the possible reason why your Profit and Loss report showing the doubled amount of the bill under the WMU account.

To get this fixed, you'll have to apply the check to the bill to zero it out. Firstly, you'll need to change the expense account in the check to Accounts Payable. This way, you can apply the payment check to a bill.

Here's how:

1. Go to the Vendors menu, then select Vendor Center.
2. Select the vendor from the list.
3. In the Transactions tab, find and open the check transaction.
4. Change the account into Accounts Payable.
5. Click Save & Close.

Once done, let's now apply the check to the bill.

1. Go back to the Vendor Center, then find and open the bill.
2. Click the Pay Bills option.
3. In the Pay Bills window, click the Set Credits button.
4. Put a checkmark on the credit amount, then Done.

After applying the check to the bill, go back to your Profit and Loss report, and check the WMU account.

Most importantly, I recommend seeking help with your accountant. This way, they can guide you on which option is suitable for your business.

As always, feel free to visit our QuickBooks Community help website if you need tips and related articles in the future.

Keep in touch if you need any more assistance with this, or there's something else I can do for you. I've got your back. Have a good day and stay safe.

You cannot charge the invoice and the payment to same expense account, that double-counts it.

When you input bill from vendor, these entries were likely made:

Debit Expense 

Credit A/P (Accounts payable)

So when you post payment, the entries need to be:

DR A/P

Credit Cash (Bank)

When I check my account posting of the bill payment, it appears to have been charged to Accounts Payable but it still is showing as a double posting. I've probably just done something wrong in posting or paying. I will post screenshots but will have to do it in 2 posts. 

Thank you all for your input. 

Robin

This is a screen shot of the payment as referenced in my previous post. 

Robin

Hello, @tcba2016.

The reason why it doesn’t zero out the balance of your expense account in the Profit & Loss report is that, the credit is still unapplied. To apply this, you can follow the steps above given by my colleague to apply for the credit. 

I also recommend reaching out to your accountant so you’ll be guided correctly.

Please leave a comment if you have any other questions. Keep safe. 

I suggest you don't want this to zero out on P&L, you want it to show there but only once not twice.

Where you want to see it zero out, is on AP Aging report and Balance sheet once it has been paid.