Paychecks ended up in "Clearing Account" how do I move those checks to my correct bank account after payroll has been run?

Hello there, dru3,

You're unable to change the bank account once the paycheck is created.

What you can do instead is to delete the paycheck first. Then, change the payroll accounting preference. Lastly, recreate the paycheck so it will be posted to your desired account.

Follow the steps below:

Delete paycheck

1. Click Workers, then Employees.
2. Select the employee's name.
3. Select Paycheck List.
4. Change the date range if necessary. Then select the paychecks you want to delete.
5. Confirm if the check has been cashed.
6. If no, select No then Continue. Manual paychecks will be deleted. And direct deposit checks will be voided.If yes, select Yes then Continue. Both manual and direct deposit checks will be voided.
7. Mark the checkmark box to confirm action. Then select Void Paycheck.

Change payroll accounting preferences

1. Click the Gear icon, and select Payroll Settings.
2. Select Accounting Preferences. Choose your desired account name from your Chart of Accounts from the drop-down.
3. Select OK after choosing all your desired accounts.
4. (Optional) You will be prompted to update Classes if the class feature is turned on.
5. You will receive a confirmation screen that your accounting preferences have been updated.

Then, recreate the paycheck following the steps on this article: Create paychecks in online payroll.

Let me know if you need further assistance.

Hello MaryLurleenM

Thanks very much for your assistance.  I've used quickbooks for more than a decade but the new online version is just so different, I don't know where anything is and chart of accounts is not laid out in any kind of manner that makes sense to me.  Nevertheless thanks to your help I have deleted the incorrect pay checks.

My last question regarding this would be:

What about the taxes that were created when I ran the payroll?  They have all populated the tax accounts and I fear that I it will double up the taxes.  I know the amounts, so I could just enter the payroll as normal checks in the correct account but I am not certain if that would be best?

Other notes:

We are not going to connect our bank account to quickbooks - they will be separate.

I appreciate your help.

The taxes will not be doubled, dru3.

Once the paycheck was deleted, the taxes associated with it will also be removed. 

After you've deleted the paycheck, we'll have to update the correct payroll account. Then, you're good to create a paycheck again.

Feel free to browse these articles for more details when creating a paycheck:

• How to Run Payroll
• Run payroll reports

I'm just a post away to help you. Keep safe!

Okay I have deleted all the previous checks and re-run payroll.  We have about half our crew on direct deposit (set up by me through our bank - quickbooks will not be attached to our banking) and the other half is getting paper checks.  When I got to mark the direct deposit payroll with "DIRECT" quickbooks will not allow me to do this - only numbers are allowed in the check number field apparently.  This was not the case in previous versions of quickbooks and make zero sense to me (along with a whole lot of other things about quickbooks online).  

So!  Am I really never going to be able to mark these direct deposit checks in the check register or what?  

Hi there, @dru3.

Thanks for following up on this thread. 

At this time, QuickBooks Online doesn't offer a way to put direct deposit on a paper check. I'm going to submit feedback to our Product Development Team to review and consider making this an option soon. 

For now, I recommend using the memo field to notate to the direct deposit. You can also check out this article as it has additional information with direct deposit in QuickBooks Online: Set up direct deposit for employees.

If you have any more questions, please don't hesitate to comment below. Have a safe and productive rest of your day!