Quickbooks Online - regarding purchase order for inventory items. Is it possible to 'receive' the purchase order without adding a bill? The bill has already been paid

Hello there, @Susan. 

There isn't a way to receive items through a purchase order since it doesn't update inventory quantity within QuickBooks Online. Therefore, we need to associate the purchase order with a bill to increase the inventory quantity. 

Nonetheless, if you track inventory in QuickBooks Online Plus and Advanced, you can manually adjust an item's quantity without recording a purchase or sale to match what you have in stock.

Here are the steps to adjust the inventory quantity on hand in QuickBooks Online.

1. Click the Gear icon and select Products and Services.
2. Find the product or service you want to adjust and click Edit.
3. In the Product/Service information window, scroll down to the Quantity on Hand section.
4. Enter the new quantity in the New Quantity field or adjust the quantity by entering a positive or negative number in the Adjust Quantity/Starting Value field.
5. In the Memo field, enter a note about the adjustment.
6. Click Save and close.

QuickBooks Online will automatically record appropriate adjustments to your stock Asset and Cost of Goods Sold accounts when you save the inventory adjustment.

• Record a customer refund in QuickBooks Online.
• Handle a customer credit or overpayment in QuickBooks Online.

Know that our doors are always open to help if there's anything else that I can assist you with your items in QBO. Feel free to visit us here. Have a lovely day!