Hello there, @Kim Perico.
QuickBooks is not designed to track sales tax automatically on non-sales transactions. If you need to enter sales tax on the purchase order, you need to manually calculate and enter it in the AMOUNT column.
There are two ways to do this. First is track sales tax on purchases as an expense (not to be paid later). Here's how:
1. Create an Expense account (if you haven't yet).
- Go to the Company menu at the top and pick Chart of Accounts on the drop-down.
- In the Chart of Accounts window, right-click anywhere and click New.
- Choose Expense on the Choose Account Type, then Continue.
- Enter the necessary information, then Save & Close.
2. Once done, go to the Vendors menu at the top and pick Create Purchase Orders on the drop-down.
3. In the ITEM column, click the blank field, then select the drop-down.
4. Choose Add New.
5. Under TYPE, click the drop-down then select Other Charge.
6. Fill in the item fields.
7. Click OK.
8. Enter the amount of sales tax in the Amount column (this will need to be calculated manually), then select Save & Close.
The other option is to track it on purchases as a liability (to be paid later).
Here's how:
1. Create an Other Liability Account if you haven't yet as well. You can use the same steps above from step 1 - 3. Just make sure to choose Other Account Types and Other Current Liability in the Choose Account Type window.
2. When it is time to pay this sales tax, you can see the liability that has been accrued by looking at the Chart of Accounts. This amount can be paid with a regular check.
For more details, I recommend checking the following article:
Let me know if you have any other questions by leaving a comment below. I'm still here to help you some more. Have a wonderful day ahead.
